The SEA certificate certificated non supervisory employees paraprofessional employees and Seattle Association of Educational Office employees.
This came before executive committee November 8th for approval.
Note that this is an intro and action item.
Motion please kind sir.
I move that the school board approve the 2018-19 certificated non supervisory employees the 2018-19 paraprofessional staff and the 2018-19 Seattle Association of Educational Office Professionals collective bargaining agreements with the Seattle Education Association and authorize the superintendent on behalf of the board of directors to execute the agreements in the form attached to the school board action report with any minor additions deletions and modifications deemed necessary by the superintendent and to take any necessary actions to implement the terms of these agreements.
Immediate approval is in the best interest of the district.
I second the motion.
I see Chief Dr. Clover Codd of human relations resources.
Can you give us a short run up since we've read about the collective bargaining agreement.
Yes.
A lot.
Oh yes.
So good evening.
So I'm here tonight to present to you finally the final full edited version of the collective bargaining agreement between the Seattle Education Association and Seattle Public Schools.
You do have three separate agreements here.
One for certificated non supervisory staff one for paraprofessionals and one for office professionals.
Now back on September 18th 2018 at board meeting you all did approve a memorandum of understanding that summarized all of the tentative agreements and all that we agreed to.
But what you have before you is the the actual contract.
The total cost of these agreements is approximately fifty seven million six hundred and seventeen thousand dollars of which eight million seven hundred ninety thousand is capital fund eligible.
I do want to open up for questions.
I do want to give a really huge thank you to our chief negotiator Cheryl Anderson Moore.
She is here tonight.
Can you stand and take a bow please.
Yes ma'am.
I want to thank the rest of our bargaining team who's not here tonight some of them are and then our partners with Seattle Education Association.
We worked really hard many long days long nights and I think this is a contract we should all be very proud of.
We moved forward some good things to advance equity and to support our students and our educators.
Comments questions concerns Director Gehry Director Pinkham.
Thank you so much for your work on this and you too Cheryl.
I think the fact that we have an empty room and no comments and no pounding speaks volumes.
So kudos to you.
Yes and I just want to definitely point out the equity analysis in here with this new contract where you note that there are going to be 10 new buildings with race and equity teams and for the record how many then does that bring total for schools.
5 0 50 50.
And I appreciate also the district wide complicit bias bias training and the orientation for teachers for culturally responsive teaching.
I appreciate that we got this into this new contract.
Thank you.
Any other questions comments concerns.
Director Burke.
just to also publicly share gratitude for yourself for the entire team and for our partners at SEA.
I know it was a heavy lift.
We got a lot of regular feedback on it.
Appreciate the transparency and the communication highly collaborative process.
And I think you've set the bar set a new standard around this.
Really thank you for that.
Seeing no further go ahead Director Patu.
I just want to say thank you so much for a job well done.
It was a complete team effort led by our chief negotiator.
That's for anyone that was involved.
Okay.
Seeing no further comments questions concerns roll call please.
Director Burke.
Director DeWolf Director Geary Director Mack Director Patu Director Pinkham Director Harris This motion has passed unanimously.
Okay number two resolution 2018 19 dash nine certification of excess levies and calculation of general fund levy rollback for 2019. This came before A&F November 5th for.
You want to take that Zachary.
Approval.
Motion please.
I move the approval of resolution 2018 slash 19 dash 9 certifying excess levies and calculation of general fund levy rollback as attached to the board action report.
Immediate action is in the best interest of the district.
In the motion.
Chief Berge can you go through this in a high level fashion for those of us that don't have economic degrees.
Thank you.
Yep.
Thank you.
Each year school districts are required to send in a levy certification to the county assessor's office.
It estimates the amount of levy funds that can be collected in the upcoming calendar year.
We are asking for intro and action as we have had to wait for levy data to come to us from OSPI and the certification must be to the county assessor's office by November 30th.
making a very short short turnaround period almost every year it's like this which results in the request for intro and action.
I have two slides to share that provide background and address questions that were asked at the audit and finance committee.
Slide number one.
The maintenance and operation levy rollback this describes what the rollback is.
So the operations levy is based on two factors.
The voter approved amount and a state formula that limits operating levies beginning in calendar year 2019 to $2,500 per student for Seattle Public Schools.
When the voters approve the amount or when the voter approved amount is more than the state formula a district must recertify or roll back the uncollectible amounts so that they don't exceed the state formula.
If the voter approved amount was less than the state formula the collectible amount would be the voter approved amount.
So rollbacks do not affect the capital levy.
Next slide please.
So at Audit and Finance directors asked for a slide to show what our rollbacks have been in prior years.
So the blue the entire box is the amount of what was approved by the voters.
The orange is the amount that we have rolled back each year and you can see beginning in the 2019 school year we had we have a rollback that's 145 million dollars because of the limitation.
So even though our voters have approved a much higher amount we will be rolling back 145 million dollars.
That same structure is in place for what we're putting to the voters in February.
As you approved at the last board meeting we are building in capacity.
but we only collect what the law allows.
So it is an option.
It gives us choice.
It gives us the ability to collect if the law or other factors in the law were changed or inflationary factors change or enrollment changes.
So all of those things factor in.
And so we don't have to do a new levy for a million bucks a pop.
Is that correct.
That's correct.
Levy election costs us about a million dollars each time we run one and this would prevent us from having to go back out to the voters.
Thank you.
Questions comments concerns from my colleagues.
Director Burke.
I want to make sure I understand this slide the 2019 is on current levy and 2020 is on subsequent levy as presented here.
So the 2020 total is less than the 2019 total but the allowable amount for collection is essentially the same for those two years.
Correct.
So this is a this is a very compelling way to understand how we actually have a reduced ask in our levy.
from previous levies but it provides capacity should that rollback change.
Right and maybe the state would will increase funding next year.
We simply don't know what what will happen between now and when the levy would expire.
So if voted in the levy would run all the way through calendar year 2022. So it's a very far out projection.
Levy law and levy policy has been changed on a regular basis over the last 30 years probably over two or three years or some type of adjustment.
Thank you.
Seeing no other comments questions concerns roll call please.
Director Geary Director Mack Director Patu Director Pinkham Director Burke Director DeWolf Director Harris This motion is passed unanimously.
Intro D 1. amending board policy 10 10 board oversight of management.
This came before executive committee November 8th for approval.
approval of this item would amend board policy number 1010 board oversight of management to adjust required reporting timelines for oversight areas will be reviewed every year with the superintendent exec committee working together to identify reporting areas.
Oversight areas are also revised to align with the present organizational structure.
Vice President Director Burke would you like to lead off and we can tag team this one with Ellie's fabulous talking points.
I'll tee this up a little bit.
So background on this we have a oversight policy 10 10 and it has a very it has a well identified structure for the oversight meetings and the oversight areas.
but what we found with the work on the strategic plan the work on the levies the work on bringing in Superintendent Juneau is that we were not able to be as responsive to the risks and priorities and that essentially the meeting burden was greater than the value that was returned from the oversight and would be better to be able to select areas that were identified as higher risk for oversight.
The policy has nine different oversight functions and one of those is work sessions or oversight work sessions on departments.
So this amendment would actually change the number of oversight work sessions from a minimum of four to four.
and remove the prescribed rotation of topics which gives us the flexibility as a board to identify the ones that are highest priority to achieve our strategic goals or identify risks.
And I think it's a better use of board time and we got really good collaboration with the staff on how to structure this this revised policy.
Anything you want to add President Harris.
Yeah and props to Director Geary as well a member of the executive committee.
One of the this was a rich and rowdy using that word again discussion with Aaron Bennett Ellie Deputy Nielsen.
We are looking at the concept of doing some written reports but only if we have a work session to where the board members get to ask questions about them.
But we're trying to be creative and respectful of our fiduciary oversight duties but at the same time respect the heavy lift that each of the board directors has to do away from their families and their jobs etc.
And we think we found a good balance but.
please be assured that these changes are not undertaken lightly whatsoever.
OK.
Next up.
Excuse me Director Mack please.
Thank you.
I think streamlining this policy is a great idea because there's so much work to be done.
My one thought is in the list of things under the operations and it lists a number of things including facilities but it doesn't list capacity management.
And I'm wondering if that might be an appropriate bullet point to list in there as well.
The question to my colleagues who have been working on.
I would suggest to you you have two weeks to add an elegant amendment and bring it forth sooner rather than later.
What she said.
and again I know it's really hard to do all the homework but let's make sure we make the phone calls and the emails prior to the dais because we don't need any misunderstandings.
OK.
Next up number two on intro items.
amend and rename policy number 2 0 9 0 program evaluation and assessment to district educational research and program evaluation and approval of 2018 19 district educational research and program evaluation work plan.
This came before C&I November 6th for approval.
approval of this item would make edits to board policy number 2 0 9 0 program evaluation and assessments to reflect changes to the district's approach to program review and evaluation as well as to remove assessment language from policy number 2 0 9 0 that is covered in board policy number 2 0 8 0. Thank you Chief Tolley.
Michael Tolley chief academic officer has stated this board action item amends policy 2090 which was previously program evaluation and assessment and renames it as district educational research and program evaluation.
As also mentioned the revised policy pertains solely to the district's research and evaluation of our services and programs.
We have removed language pertaining to assessment because that language is now in a new policy 2080 on assessment that was adopted in July of 2017. That policy provides comprehensive guidance on assessment policies and practices.
As you may recall in June of this year we brought this particular board action item forward for board consideration and we've brought it back now with as incorporating feedback from the school board.
Specifically the updated policy provides that the superintendent will provide an annual research and evaluation work plan with input from board members and that plan would be presented to the full board for approval annually.
It also provides that there will be a summary of the all studies conducted as a result of contained within this plan on an annual basis and the summary would be also provided to the board.
The revised superintendent procedure for 2090 is also attached to this board action item is reflective of the process that involved in development of the plan.
also attached to this board action report is the plan itself for the 18 19 school year.
So the 2018 19 district educational research program evaluation work plan is attached.
That plan outlines in pretty good detail as the the scope of various research studies as well as the method of which those studies will be conducted.
Comments questions concerns from my colleagues Director Mack.
I want to express gratitude on the great work that has gone into revising this policy with a compilation of comments and the amount of thought that has gone into it and the staff work and just I'm greatly appreciative and I will be supporting this policy revision as well as the plan.
It is very comprehensive and I appreciate it.
Thank you.
Director Burke.
I want to second that as well.
Thank staff for their work and support on it and just restate for my colleagues that this essentially now is is has become a sort of a board governance component.
As we look at as Director Harris said we don't have enough funds.
We've got this intersection of budget programs schools students all of these different elements and we need to be good stewards of our resources and deliver amazing education for our families.
And so this is a tool by which we can help as a board guide staff to focus specific areas of research to allow us to improve our district.
So it's it's really kind of a bedrock thing and that the items that are in the work plan now include a really different level of granularity from ranging from evaluating the sort of the fidelity or the implementation of curriculum adoptions to multi-tiered systems of support which has been a multi-year initiative that's under evaluation now to equitable access to advanced learning to even systemic policy things like our performance management policy and research around best practices for school performance management.
So this the items that go in this plan think of it as the same at the same magnitude as internal audit.
But this is working collaborative with staff.
around systemic improvement rather than audit.
So it's more of a a proactive improvement whereas internal audit is more of a reactive checking to make sure we're doing our stuff.
So it's absolutely amazing.
I love it.
Thank you very much.
I'm going to close this one out with a big thank you to yourself.
Michael to Eric Anderson to Jessica.
I recognize pieces there that have my fingerprints on them and had some vociferousness behind those issues.
I think that if we do this right we are rebuilding trust.
with our communities when we make changes and if we don't evaluate them we lose every time.
And when we make those really hard choices in March we got to make sure that we have enough bodies to do this work.
and put our money where our mouth is and make sure that when we when we make those cuts and they are coming that we we keep this conversation in mind.
Thank you.
Thank you.
Number three.
Approval of annual SAP software maintenance and licensing agreements.
This came before Ops November 1st for.
Approval.
Approval of this item would authorize the superintendent to execute a one year agreement extension with SAP in the amount of three hundred forty thousand nine hundred sixteen dollars and fourteen cents.
to provide enterprise and business system business systems incorporated BSI software support from January 1 2019 to December 31st 2019 in the form of a purchase order dated September 19 2018 and presented to the school board with any minor additions.
deletions and modifications deemed necessary by the superintendent and to take any necessary actions to implement the contract.
I see Chief Berge there.
Take it away.
Good evening standing in for John Kroll chief information officer.
So these are annual licenses.
This is an annual piece of business that the board has to conduct.
SAP licenses enable us to run our HR payroll finance accounting and purchasing system.
And if we don't do this and the system breaks down then what happens.
If we don't do it we don't operate the system.
We don't even wait for the system to break.
We're just cut off.
Okay.
And do you have any comments about the Ronald Reagan building in Washington D.C.
that we heard about during public testimony.
No.
Fair enough.
Any other comments questions concerns seeing none.
Excuse me Director Burke.
You mentioned this is an annual agreement.
Do we have a multi year contract that's just renewed annually or what is what is the sort of the temporal aspect of this.
Do we have the ability to cancel at any annual interval or is it a multi year thing.
How does that work.
So SAP is our ERP system so it's our enterprise enterprise risk system for all the backbone of running the district operations.
We have annual licensing fees that will occur until we redo something.
So we would have to get a new system to not have annual licensing fees.
and that is scheduled in BEX V. There is a re-implementation or a replacement and it's either a replacement or a new system whatever it might be is part of BEX V. OK so there's no multi-year thing other than the annual renewal.
It's not like we have a three year license with an annual renewal.
It's just perpetually annually renewing and it's up to us every year to make a decision if we choose to.
Ultimate flexibility.
Thank you.
Seeing no further comments questions concerns we move to number 4 BEX 4 Final acceptance of contract P 5 0 4 9 with cornerstone general contractors for the Olympic Hills Elementary School project.
This came before Ops November 1st 4. Approval.
Approval of this item would accept the work performed under contract P 5 0 4 9 with cornerstone general contractors for the Olympic Hills Elementary School project as final.
Deputy Nielsen were you going to address this.
I will.
It is a state requirement that we would officially close out all construction projects.
That's what this does.
It follows state law in a manner that ensures.
D form is it.
I'm sorry I find that D dash form.
I don't remember what the form is but it's it's in WAC 392 I can look it up for you.
At any rate the importance of this is that it guarantees.
It's number 10.
It's number 10. Thank you.
It guarantees that the construction was done according to all public works law and it releases final payment to the contractor.
So it's an essential operation operation for you to approve.
Thank you.
So this is compliance correct.
its compliance and it assures us that our construction was done properly following all state and federal requirements.
Safety net fiduciary duty.
Director Mack quickly.
And again I love final completion because it's a celebration.
The building is been open and operating and doing an amazing job and yay.
Director Pinkham please.
Yeah just in public comment they talked about Hamlin Creek and the 200 feet buffer.
Do you have any comment on that.
I do not.
I'm sorry.
So do we know if we so we don't know if we violated that or if there was an error there.
We'll check into it.
Would invite the public commenter to email the board and Richard Best.
and he is beyond terrific about getting back to you.
Number five and last intro item approval of contract SS 1 1 8 2 2 2018 19 bus transportation services ops November 1st for.
Approval.
Approval of this item would authorize the superintendent to execute contract SS 1 1 8 2 2 for school bus transportation services for 2018 19 with Durham school bus services.
in parens Durham Inc in the form of the contract agreement and attached to the school board action report with any minor additions deletions and modifications deemed necessary by the superintendent and to take any necessary actions to implement the contract.
Deputy Nielsen can you also address whether or not the Durham bus drivers that we heard about question and public comment are part of Teamsters.
Yes.
So as you know the transportation challenges that we've had this fall have created many late buses.
In working with our contractor first student we were able to obtain a secondary contractor to add 15 buses to our workings.
We did that on a temporary basis.
It has helped us immensely.
We went from about an 88 percent on time which is about 15 minutes plus or minus up to 94 point something as of last Friday.
and what this particular agenda item does is allows us to continue that same service through the rest of the school year and or until first student is able to fill all of their driver positions and handle the contract on their own.
The drivers are also represented drivers.
A few questions if I could.
So we can guide this if I might.
King County Metro and Sound Transit are having the same issues even though they pay more and have better benefits in terms of having enough drivers to drive their vehicles.
Is that correct?
Yes and not only them but districts in this area and across the country.
This is a problem for our entire nation.
Okay and this next one might be better suited to general counsel treat.
After the bus strike last year it's my understanding that we entered into negotiations and I'm not asking you the status of said negotiations.
I know better than to do that.
I'll get slapped.
But we are keeping track.
of every late bus every missed bus every complaint that this district receives with respect to putting forth our position.
Is that a fair statement.
Yes Noel Treat chief legal counsel.
My understanding is that transportation has put first student on notice regularly of all missed or late routes which would potentially provide the opportunity to later go back and collect liquidated damages.
Okay and we're not building any more land to park more buses in so we can't get two contracts.
At least in the near future we have not been successful in that.
Is that correct.
Right as you know we we sought one land purchase earlier this year and that transaction failed due to environmental problems with the property.
I know the district continues to look for property to house buses but we haven't been successful in that yet.
Thank you.
Comments questions concerns from my colleagues.
Director Patu.
A place to keep them.
and we can't afford them and we can barely afford to pay our teachers and to lay out the capital costs and correct me if I'm incorrect in stating this Deputy Nielsen but we have never had our own bus fleet.
That is correct.
and an outlay of capital costs to buy the buses to maintain the buses to depreciate the buses to hire people in a part time split shift basis.
We have plenty on our plate already perhaps.
Yes and individual buses are about $150,000 a piece and we would need to buy 300 of those.
Worse than just the money however is being able to buy 300 buses in one year.
It's impossible.
Manufacturers don't put them out that quickly in terms of just walking and saying I'd like to buy 300 new buses.
They also have to be certified by the state patrol.
It's at least a two to three year process if we had the cash to make that conversion.
and a place to park them.
Seeing no further comments questions concerns this meeting is adjourned at 7 19. Thank you all for being here.
After the 34th legislative district and I'm going to get the first endorsement from our levy bye bye.