School Board Meeting March 25, 2020

DIRECTOR HERSEY- Okay.

Are there any other board directors on.

DIRECTOR HAMPSON- Is the presentation up.

Can you see it.

DIRECTOR HERSEY- This is Director Hersey I can see the presentation.

DIRECTOR HAMPSON- Thank you Director Hersey.

Is it being shared on Teams.

ELLIE WILSON- There is a PowerPoint available through Teams.

It's just our standard board meeting presentation which has content that is consistent with the board meeting agenda.

DIRECTOR DEWOLF- Do we have any other directors on the call.

ELLIE WILSON- Hello.

Director Mack.

Can you hear me Zach?

It's Director Rankin.

Can somebody let me know if we're starting?

We are trying to but I don't have quorum just yet.

Director Mack is here too and Director I don't know if you can see that you can see the list of people on the call.

There's a little button for that.

And Director Harris is here.

Are you talking about in teams?

Yes.

President DeWolf, do you know that I'm here?

A couple updates.

We will not be using the chat feature in Teams, so please make sure to not utilize the chat feature in Teams.

Also, please turn off your cameras if you have a camera on your computer and you're accessing through Teams.

Finally, we are streaming this through SBS TV, and my understanding is that the audio is currently live on the television.

Hi, SBS TV.

Okay, so it sounds like we have a quorum.

I'd love to get this meeting started.

We are at 1.02 PM.

So it is 1.02 PM.

I am now calling the March 25th, 2020 regular board meeting to order.

We live and go to school in a city that is the ancestral homeland to the Duwamish people, Muckleshoot Nation, and the Suquamish Nation.

We acknowledge them as custodians of this land since time immemorial.

As guests and in many of our cases as settlers on this land we extend our deepest gratitude and respect to their ancestors and elders past present and future.

Ms.

Wilson-Jones I'm going to ask you to call the roll call please and if you are not talking please mute your phone.

Thank you and take it away Ms.

Wilson-Jones.

DIRECTOR HAMPSON Director Hampson.

If you are muted currently we cannot hear you.

Director Hampson Director Harris Director Hersey Director Mack Director Rankin Director Rankin

I'm here and I'm on a phone and I'm about to switch to a laptop.

I'm here.

Okay.

Director Rivera-Smith.

I'm getting back from delivering lunches.

Director Rivera-Smith is here.

Thank you.

Oh I got it.

Okay.

Director Hampson.

Yes here.

Sorry.

Director DeWolf.

Thank you.

Here.

Okay thank you everybody.

So Superintendent Juneau is also joining us for today's meeting and additional staff will be briefing the board as we move through this agenda.

Obviously today is our first day doing our regular legislation by telephone.

So thanks everybody for your patience and your flexibility as we get into this practice.

So just to reiterate, this meeting is being held electronically, consistent with the governor's March 24th, 2020 proclamation prohibiting meetings such as this one.

from being held in person.

And I'll note that members of the public may also be joining via phone or online streaming.

I will not be asking members of the public to identify themselves, but thank you to those of you who are joining us today.

As stated on the agenda, there will not be a public comment opportunity today for the Board's March 11th, 2020 vote to waive relevant provisions of Board Policy 1430 and Board Procedure 1430BP and Board Resolution 2019 Flash two zero dash two nine.

Defending board policy facilitate implementation of emergency measures in response to the novel coronavirus or COVID-19.

Public comments are always invited by email to the board by fax and by mail as stated on the agenda.

To facilitate today's meeting I will be asking participants to ensure that you are muted when you are not speaking.

Staff will may also be meeting participants to address feedback and ensure we can hear directors and staff.

So, let's see where we are.

Okay, so we have now reached the consent portion of today's agenda.

Do I have a motion for the consent agenda?

And before we actually, let me pause really quick.

I do want to note that we have removed the March 7th retreat minutes off of today's agenda and they have been moved to the April 7th Regular legislative board meetings.

So those are not currently on today's agenda anymore.

They will be up for our consideration on the April 7th meeting.

So I just wanted to clarify.

So knowing all that we have now reached the consent portion of today's agenda.

Do I have a motion for the consent agenda.

I move approval of the consent agenda.

This is Director Hampson.

Thank you Director Harris for the second.

Approval of the of the consent agenda has been moved by Director Hampson and seconded by Director Harris.

Do directors have any items they would like to remove from the consent agenda?

Okay, hearing none.

Seeing none, all those in favor of the consent agenda, please signify by saying aye.

Aye.

All those opposed?

Okay.

The consent agenda has passed unanimously.

So, we will now move to the introduction portion of the agenda.

I will note that, as indicated on the agenda, Many of today's introduction items were not first reviewed in committee due to public health-related cancellations of several of our March committee meetings.

So to facilitate director questions and discussions today, I'll be calling on each director alphabetically after each staff presentation to gather questions, comments, concerns.

So we will now move to introduction item number one.

And this is approval of Families Education Preschool and Promise FEP levy funding for K through 12 school-based investments for the 2020, 2021 through 2025, 2026 school years.

So Senior Advocate Superintendent Sherry Cox, I believe you will be briefing us on this and our next item.

So I'll let you take it away.

Yes.

Thank you directors and President Wolf.

I'd first like to just start off this agenda item by thanking the district staff and the City of Seattle staff who have worked hard through this process of the family education preschool and Promise school-based investments.

I'd also like to thank the Seattle voters for continuing to have faith in our work together as systems.

The city has awarded 20 elementary schools 5 middle schools and 5 high schools although these have not been publicly announced due to the coronavirus incident.

These investments will support our schools and target investments on students who need these supports the most are students who are furthest from educational justice.

SPS Seattle Public Schools values the partnership we've had with the City of Seattle And particularly the Department of Education and Early Learning.

And we appreciate you board directors for your ongoing engagement around FEPP's school-based investments.

Last year the school board Superintendent Juneau Mayor Durkin and the City Council signed our partnership agreement that guides this work and this relationship and the implementation of FEPP.

I just want to call the attention that this is a six-year We've put forward the bar for six years with a $113,572,311 grant to support a variety of work that will be taking place over the next six years.

On the third page of the bar itself, it goes into what the K-12 investments are paying for.

And I just want to highlight a couple of them that are in direct alignment with our strategic plan.

The culturally responsive programming that is our Kingmakers programs that are happening at some of our schools throughout the city.

And then the educator diversity award is for our Academy rising educators our Seattle teacher residency and our class to cert programs just to name a few of what those investments are being utilized for.

You can see in the third bullet on page 3 the K-12 investments including expanded learning and academic supports as well as college readiness.

And I'm not going to read each of the schools to you but they are listed there.

This award also includes our nursing programming as well as wraparound services for family support services.

And those family support services would include a total of three FTE one at Martin Luther King Elementary one at Dearborn International and one at Concord International Schools.

And then there is also the summer learning at the schools listed there.

One last thing that I'd like to just call out a couple of things actually is that both SPS and DEAL are committed to utilizing racial equity analysis that's been used throughout the process and we're both committed to continuing to utilize these strategies in the decision making process as this work is ongoing over the next six years.

The benefit to our students is quite phenomenal there.

While that section of the bar is short in itself but this goes further our practices of culturally responsive teaching supports both students physical and mental health programming in great grades K through 12 as well as other academic learning so that we can ensure that our scholars are college and community ready.

Because as you know the other part of the FEP is the post-secondary education I will conclude my comments at this time I do want to call out that I Dwayne Chappelle from DEAL is here as well and he and I are ready for questions.

DIRECTOR DEWOLF- Thank you Sherry.

So at this point I'm going to call on directors in alphabetical order and just ask if you have questions or provide any comments on item number one.

And just a reminder again today all of our items are introduction.

So and we have 11 items today.

We are scheduled to be here until 3. So knowing all that I'm going to start with Director Hampson and go down the list.

So Director Hampson do you have any questions comments or concerns for Sherry and item number 1.

DIRECTOR HAMPSON- I just want to say I'm grateful for the historic partnership particularly this round of funding has been Much there's been quite a bit more engagement that I've witnessed with respect to community partner outreach.

And so I think that the deal has been heading in a good direction with that in terms of their partnership with us and with other community-based partners.

It's been heartening to watch.

I do think that in terms of things that we're going to want to in the implementation, that we'll want to pay attention to, that we do have, that Deal did a great job tracking the schools that were invited to participate, the schools that then did or did not choose to participate.

I think we're gonna need to have some conversations internally to SPS as to the extent to which we're providing all the appropriate support to make sure that the principals have what they Weight does all to them and their BLTs.

But I think that that there was there was a tremendous amount of effort part it probably more effort than has ever been done before to make sure that we knew kind of the targeted the schools that were invited to participate and apply and then That Deal was able to follow all the way through and connect with folks and kind of learn where they were in the process.

And then I know there's also going to be some juggling of who those partners are in our local school communities.

And I hope that when all of this is said and done, I think we'll probably have some Even closer, stronger partnerships that will ensure that what comes into buildings, given that we've had some negative partner experiences in our past that we'll try to make sure that all of these localized school partnerships get off on a great track.

And I'm really excited about a lot of the new schools coming in and also very committed to supporting the schools that are not in this year's round of of grants.

But I just want to say thank you to DEAL and to everybody at Seattle Public Schools that made this happen in this way this year.

And I'm excited about the dollars coming through.

DIRECTOR DEWOLF- Great.

Thank you Director Hampson.

Director Harris.

DIRECTOR HARRIS- Director can I just comment to one thing.

DIRECTOR HARRIS- Go ahead Sherry.

DIRECTOR HARRIS- One of the comments Director Hampson made is that SPS I want to just make a shout out to James Bush and Diane DeBacker's teams who actually and offer up many kind of tutorial sessions in partnership with DEAL to support our principal.

So I want to make sure to give a call out to that work.

DIRECTOR DEWOLF- Thank you.

Great.

And we are really grateful for Chief DeBacker and James Bush.

Director Harris.

DIRECTOR HARRIS- I echo the thank you and I'm beyond pleased that we were able to pass this levy and it makes being a Sign Depot and standing on street corners waving signs well worth our while and I was pleased to do it.

Two questions.

One, we are going to be withholding 25% and acting as the city's banker until audits are done and Thus far, I don't believe we have failed any audits in previous distributions.

Is that correct?

I guess that would be for Mr. Chappell.

So can you reiterate your question?

Is Joanne here?

Okay.

Yes, I'm here.

I was taking myself off of mute.

Hey, Director Harris.

I believe that that is accurate, what you're saying.

Can you introduce yourself, Dwayne?

Oh, yes.

Yes, thank you.

Yes, thank you, President DeWolf.

This is Dwayne Chappelle.

I'm the Director of Education and Early Learning for the City of Seattle.

And Director Harris, to answer your question, I believe your statement is accurate.

I'm taking a few notes and what I'll do just to follow back up with you to make sure.

But I do believe that your statement is accurate.

But I will follow back up with you and CC all of those around this question.

Okay.

Thank you.

My next question is, when we met with DEAL staff and STS staff, and I believe Director Hersey was with me when we had our two by two, we talked about having check-ins every two years as opposed to letting this go for six years given our oversight responsibilities.

Has this been amended since that date?

Go ahead, Sherry.

No, go ahead, Duane.

What I was going to say, we did take note of that, and that is on our list to get this figured out, what the timelines and everything, what that would actually look like.

But I'll defer over to you, Sherry, to finish that.

DIRECTOR HAMPSON- Director Harris I just want to be sure that I understand your question.

So this BAR is for the full six years.

In the two by twos you had requested it to be for two years instead.

Is that your question.

DIRECTOR HAMPSON- No but to have specific check-ins and reports to the board every two years.

DIRECTOR HAMPSON- Director Harris can I what can I.

That you would like for us, Deal and SPS, to come and check in with the board every two years to provide an update on where we are with our investments.

And that's what I was saying is that we have that penciled in for us, Deal and SPS.

But due to the COVID piece, we just haven't had a chance to follow back up with that.

So am I accurately repeating the request?

Dwayne I think I think I'm hearing that you have the request rate.

Again this is an introduction item so I'm hopeful that between these two weeks between introduction and action that there would be an ability to set something easily for us to just have a two-year conversation or every two-year conversation.

Okay.

Confirmed.

I'll work with Dr. DeBacker's team and as well to coordinate with deal on what that might look like.

Thank you.

Thank you all.

Any other questions Director Harris?

I'm assuming mute.

Okay hearing no additional questions from Director Harris let's go to Director Hersey.

DIRECTOR HERSEY Hi can you all hear me.

Yes.

Fantastic.

Thanks for the work on this.

And investments that are coming to our schools.

My question was just similar to Director Harris's and I understand that this is an introduction item.

I know that we had a brief conversation about what supports for our buildings would look like in terms of reaching some of these goals through their CSIP process.

And I guess my question there is At what intersection are we able to have the conversation that Director Harris was alluding to but then also during the meetings that we had during our 2x2 I asked very specifically around What are the supports in place to make sure that we're not ending up in a place to where we have all this money coming through but it's not necessarily being allocated not necessarily allocated but used in the most effective way to where we have like underspend blah blah blah blah.

I'm just wondering what are the supports the direct supports from SPS's side that we're providing to principals to make sure that this work moves forward.

And that was the end of my question.

DIRECTOR HERSEY- Thank you Director Hersey.

I captured your question and I don't have an answer to this right now but I will get it to you or have it for sure by action.

DIRECTOR HERSEY- Thank you so much.

DIRECTOR HERSEY- Thank you Sherry.

So just to reiterate we'll hear we'll hear back about that on April 7th at that board meeting.

Director Mack.

DIRECTOR MACK.

I appreciate all of the thank yous that have gone out and underscored those as well as the Director Harris's question around specific two-year check-ins I think is an appropriate thing to include in this agreement and then however that plays out in the actual agreements.

However that gets kind of codified into this board action.

And as I was reviewing the documentation and noting that the next agenda item is for preschool which is only for one year not the full plan.

I'm wanting to get clarity around What we are actually doing with this board action and what we're not doing and whether or not the acceptance of the dollars will still be coming through us every year as it does reach well over the typical limit.

So this this board action lays out the six-year plan but I'm curious to know about Whether or not next year when the dollars are being provided if that's going to be coming back to the board for approval or if this is the one action that we are taking for this entire six year.

Thank you Director Mack.

The this is the one action that you will be taking for the six years on the K-12 investments and I can talk more either now or when we get to the preschool one next about why it's coming as a one-year versus the six-year.

And I would just say to keep on an introduction item one if if yeah keep the

Yeah and I I'm exactly I'm happy to talk about and talk about the preschool aspect when we get to that and keep it just focused here.

I this was not something that really flagged for me in the two by twos but I have a little bit of concern around not having this come to the board every year because while a plan for six years sounds great and these are the expected awards I would anticipate that there's some sort of there'll be adjustments made or need to be made.

I mean the populations of those schools are going to be changing the number of students.

There's just a lot of changes that happen over six years.

So I'm I guess I'm a little like happy to Approve a plan but not having that you know check-in and approval on the actual dollars coming through in future years leaves me a little concerned.

DIRECTOR HAMPSON- Thanks Director Mack.

So there will be no changes in the awards as far as the schools go based on demographics changes and we do know that those will happen based on what happened with the FAL levy.

And but we did not change the schools even though the demographics definitely shifted over the course of time.

And so we do not anticipate based on the working with deal that we would change the schools even if demographics changed.

And that's why we've put forward this as a six-year program.

DIRECTOR DEWOLF- Does that answer your question Director Mack.

It does but I guess I don't I mean it answers part of the question.

What it doesn't answer is the I think maybe this is a JoLynn Berge question and our policy around approval of funds every year is tied to our annual budget not a six-year plan.

So I guess I'm just I'm not quite understanding why this the actual approval of the funds wouldn't be coming each year in future years.

Based on our current policies around approval of funds and approval of budgets.

I'm not sure I understand how this would supersede the need for that annual approval process in the future years from a financial perspective.

And additionally I think the question that Director Harris raised around having specific check-ins.

I mean if there is no mechanism There's no actual time when it comes back to the board then there's no function.

So I guess specifically my question is are we waiving the future board's annual approval of these dollars and secondly what is the check-in process That Director Harris was referencing be it every two years be it annually along with the acceptance of the dollars.

I think there needs to be something.

So.

I appreciate that Director Mack.

Just want to be thoughtful about time it is 1.30.

I do think that given that this is intro and it sounds like there's some movement to bring forward some sort of a check-in as part of this I think we'll be able to see something by April 7th.

ELLIE WILSON- Can I just point out that we do have a spot on the Oversight Committee as a board.

DIRECTOR DEWOLF- Oh okay.

That's great.

That's great.

Okay.

So Sherry do you have all the questions and things that if weren't answered we can make sure they're back by April 7th.

DIRECTOR MACKS- I have Director Max.

I haven't heard from the other two directors yet.

DIRECTOR DEWOLF- We're still going through it.

I just want to make sure you've got Director Max.

Okay Director Rankin.

Hi can you hear me.

Can you hear me.

Yes.

Okay I switched from my phone to my laptop so I have to make sure I had continuity.

I just echo what my colleagues have said already and to add on to what Director Mack was asking In the two by two that I was in we did discuss concerns about six years out and what happens if the needs of different communities change.

And it was mentioned that there was a possibility that if the need wasn't there anymore at one school based on whatever their priorities were what they were working on that there could be the possibility of shifting it.

So I would like more I guess concrete information or confirmation around that.

And I would just also echo with what Director Hampson was saying about concerns that I have about the schools who have received this funding in the past and are not this year and how we can make sure that they still have what they need to serve their students.

I know In particular in my district John Rogers Elementary is losing their art teacher and some counseling and some other things that have been really critical to their community.

So that's another another piece that I have concerns around that I hope we can figure out how to how to address supporting those schools.

So but yeah thank you.

I really appreciated the thoughtfulness that has been taken around this that we heard a lot about in two by twos and looking forward to this continued partnership.

So thank you.

That's it for me.

President DeWolf?

Sure.

Can I make a comment or would you like for me just to follow back up in the email because I want to follow protocol and make sure that I'm meeting the timeline.

I think you're here with us.

I mean, if you have a I don't I mean the expectation again not only because these are introduction items but the expectation is that you don't have to necessarily have an answer right this moment because there could be things you need to find or in between the two weeks but if you have information like to share now.

Okay yep I'll just yep what I'll what I'll do and it just kind of put this out there what we shared with with Director Rankin.

Wasn't that if needs change at a school, that we would change levy investment mid-levy terms.

What we said was that if there were schools who weren't meeting their expected goals and priorities, we would work with schools to figure out ways to get them to be successful.

And then if there became a time where we thought it was best to To shift that investment, then we would redo a little competitive process.

I just want to make sure that it's clear that we didn't say or are even thinking about that if the school's demographics change, that we would shift schools mid-levy.

And I'm happy to talk about that more offline.

I just want to make sure that that was out there.

Yeah no my my understanding from the two by two wasn't that you know demographic change would trigger an automatic shift in the funding.

But what I remember asking was you know what happens if a school decides that if the school determines that whatever supports they were using to pay for aren't needed anymore then would there be a possibility of other schools accessing that.

And I thought that the answer was was theoretically yes but Not that not that a change in demographics would suddenly mean a school would have it pulled if that makes sense.

That was that was my understanding.

So having a firm clarification of that for action would be great.

DIRECTOR DEWOLF- Thank you Director Rankin.

Director Rivera-Smith.

DIRECTOR RIVERA- Hi can you hear me.

We can hear you.

DIRECTOR HAMPSON- Awesome.

So thank you.

I thanks also for all the work that goes into this.

It's a big lift and I appreciate that we got it in before our COVID-19 crisis.

So thank goodness for that.

And I echo the concerns with the supportive schools to apply for these dollars.

I I trust that that's going to be looked at going forward.

Regarding the check-in the check-ins that were a couple of directors mentioned yeah I feel you know I do see that in the BAR there is type of work groups that are forming that will be they'll collaborate and support the development and implementation of the levy investments so that's great.

And we do say there is going to be DL has committed to providing an annual investment report to the board so I see that there is that report already coming so anything beyond that is appreciated but It's great to see that we do have that in place here.

The only thing I'm looking for maybe I don't know just to know who these people are but I have in my notes that the applications were reviewed by a 23-member community panel and I would be interested in seeing who those community participants are and that's any of my comments.

DIRECTOR DEWOLF- Thank you Director Rivera-Smith.

Okay my only question is concerning the investments in our teachers particularly increasing teachers of color into our educator workforce about those investments.

I can't tell where they are in the document.

I can call out a little bit.

Are you asking in particular the educator diversity dollars what exactly are those going to?

Yes and I say that because especially you know very live we're getting emails from students just to continue to advocate for more diverse and representative educator workforce so.

Yes so in particular or kind of more specifically those dollars go towards supporting our Academy of Rising Educators our classified to CERT program our teacher our Seattle Teacher Residency Program and our My Brother's Teachers program.

And those are spelled out specifically in the letter of intent That is around this particular $563,000 ask for the school year 2021. DIRECTOR DEWOLF- Yep.

DIRECTOR DEWOLF- Does that answer your question.

DIRECTOR DEWOLF- Yes.

Thank you.

That was that was great.

DIRECTOR DEWOLF- And in each of those in each of Director DeWolf and other directors in each of those LOIs it's letter of intent.

It spells out more specifics about the investments for the upcoming school year.

DIRECTOR DEWOLF- Thank you.

Yep.

And those are all part of a package of documents.

It is 1-37.

We still have 10 items.

So I just want to encourage directors if if a director has already made a point I know Sherry and our team are taking that down for the action.

So just to be mindful of our time because I want to make sure SPS TV is back on at 3 o'clock for our family and our community.

So I'm going to move to Introduction Item Number 2 which is Approval of Families Education Preschool and Promise Levy Funding for Preschool Services for 2020-2021 school year.

Ms. Cox I believe you will also be presenting again here.

So I'll ask you to take it away.

Thank you Director DeWolf.

The same amount same round of thank yous go out regarding this award as well.

This is in particular the $7,300,000 award for preschool programming in Seattle Public Schools.

When the teams were working together to determine this There was alignment around our strategic plan.

In particular the superintendent goal around the P3 planning pathways as well as utilizing the data from our 13 priority schools.

So this continues the current programming with some additional classrooms as well as some conversions to better serve our students with special education needs.

So I'll just highlight that the new or the changes are that at John Muir Elementary we're going to add a new full-day Head Start classroom.

And that is one of our 13 schools.

And then our part day to a full-day Head Start At West Seattle Elementary which is also one of our 13 schools we're going to convert an SPP Plus and we're going to convert a Head Start to a Head Start Plus classroom.

And then at Olympic Hills Elementary we're going to convert an SPP to an SPP Plus as well as convert a Head Start to a Head Start Plus program.

And those schools are all In the 13 priority schools that we've listed due to the number of African-American boys in grades K-3 at those schools.

I will leave it at that and I'm ready to take questions on the preschool portion.

Thank you Sheri.

All right I'm going to start with Director Hampson.

We'll just go down the line again for questions comments and concerns from our directors.

Okay so Director Hampson.

DIRECTOR HAMPSON My only question here is if there's an update on the the payment for special education students from our two by twos.

There were still some details being figured out when we met.

My understanding Director Hampson is that we've reached full agreement to support the changes that I just laid out for you all.

So I think we've reached agreement on those services.

DIRECTOR HAMPSON- Okay.

Thank you.

Director Harris.

DIRECTOR HARRIS- Huge thank you.

Huge thank you for increased focus on SPP Plus and Head Start Plus inclusion programs.

Still would love to see a goal because I think with goals you have something to aim for.

Had this conversation a lot.

I do have a question though about Seattle preschool programs that are not an SPS facility.

Are those Manned or or staffed by folks under collective bargaining agreements that came up recently in COVID-19 citing issues.

DIRECTOR HARRIS- Director Harris my understanding is that the SPP classrooms that are operated by our CB our community-based organizations are not part of a bargaining agreement.

Mr. Chappelle?

Yes, Director Harris.

I feel, so let me, I'll follow back up with you on that because I want to just make sure that that is 100% accurate, but I am leaning towards what Sherry, in agreement with what Sherry said.

But let me just circle, I'll circle back with you on that just to make sure I can be specific with you, okay?

Could that be to the whole board, not just myself, please, sir?

Absolutely.

This will be to the whole board.

Yes, ma'am.

Thank you so much.

Thanks Director Harris.

Okay Director Hersey.

No questions for me at this time.

Thank you Director Hersey.

Director Mack.

Yes thank you.

Apologies for that delay and unmuting.

So this is just for the acceptance of the Next year and I was reading through and see that it lays out what the dollars are actually being spent for but the the change and the expansion of the program leaves a couple questions for me from both the number of seats available as well as capacity management of our whole buildings.

So the first question that I have which may be a little technical but in hearing that we're converting a developmental preschool classroom to an SPP Plus classroom my understanding is that SPP Plus classrooms only provide what is it four slots for students with disabilities out of the number.

So I'm kind of curious to know what is there Is there going to be maintained in this transition from a developmental preschool to a SPP Plus the number of spaces available for students that need it.

Are we reducing the number of developmental slash special education slots in preschool or are we expanding it.

I guess I'll pause there.

My other one is around the planning for physical capacity.

But Ms. Cox do you know or maybe Ms. Toner is on the line she might know.

DIRECTOR MACK I don't have the number off the top of my head Director Mack but I will get that number and provide the board with that information.

And I believe your question is are we maintaining the same number of seats for students who have special education needs in this transition.

Yes I think that's probably a good way to boil it down knowing that developmental preschool is a shorter day and specifically for students that are identified as needing developmental preschool as provides special education services for those students.

But my concern of the transition in this process is from If we're converting a developmental preschool are we ensuring that we are still going to be providing the same or more slots for special education services in our preschools that are needed for that to serve the students.

So yes I think your way of boiling it down is probably a little more simple than I'm explaining it.

So thank you for coming back to the full board with more detail on that.

ELLIE WILSON- Yep.

We'll get you a chart of the numbers.

That sounds great and then my other question is about the capacity management of our buildings and the provision of preschool classrooms in our buildings which we're you know they require a they require a separate playground space and you know the codes have substantially different than our regular classrooms which is something we have to plan for and Also if we convert a K-5 classroom to a preschool classroom then it reduces the capacity of the building for K-5 classrooms.

So I do appreciate from a planning perspective that we're just looking at this one year out.

But I know that we're planning on expanding over time and I'm wondering what The current thinking is have we identified where those additional preschool classrooms might be over the course of the next six years and the implementation of the levy.

Do we have some tentative draft ideas at this point or is that all still TBD because we really need to filter that through our capacity management processes and including the new advisory committee that's spinning up.

My understanding is that the the team of Cashel's team in early learning with Heather Brown and Fred's team have been working together on some draft planning for the capacity management side but that there is nothing final at this time.

DIRECTOR HAMPSON- Great.

Thank you.

DIRECTOR DEWOLF- Thank you.

Director Rankin.

Yes hi sorry I was couldn't find the right window I was looking at the item.

I have well okay I would like for every SPP location to be accessible and available to any student with or without disabilities and for staffing to follow student need.

I would also like that to be the case in Seattle Public Schools.

So I'm just kind of throwing that out there because I you know when we when we have when we figure out how we're going to staff sites first it it de-centers the needs of the actual students that we're trying to serve and how we're trying to serve them.

I have wonderings about Students with disabilities who decides or helps families determine if SPP Plus is the best spot for their child with disabilities if developmental preschool is the best place.

And then what happens as was in the case of my own child in the in one of the pilot classrooms of SPP Plus what happens if You discover that a child has a disability or that a disability emerges that needs to be addressed.

So I guess this isn't really a question right now because I don't know that there is an answer but I would just ask that we all think about going forward how we are determining how many that there are a number of slots And that we staff based on that number of slots instead of us assessing what the need is in our communities and for our families and then staff according to the reality in front of us.

I know that's more complicated because of the way that funding works and patching together different streams.

But that is honestly my that is something that I can't let myself not state.

So.

That's it for me for now.

DIRECTOR DEWOLF- Thank you Director Redden.

Thank you Director Rankin.

I think the only thing I can I hear you and the other thing I guess I'd like to add is that when you ask the question about who helps families determine which programming is best that is part of the IEP team's decision making.

Now that would require a student to have an IEP team.

So as far as the emerging disabilities that's that's a different different question that I don't have an answer or two at this time.

And our our goal is to continue to work with the city to get funds to move to more and more inclusion classrooms.

DIRECTOR HAMPSON- Thank you.

DIRECTOR DEWOLF- Thank you.

Director Rivera-Smith.

DIRECTOR RIVERA- Hi.

Yeah I'll just like to echo off Sherry there.

Yeah I know that our early early learning department have a goal of adding three to four classrooms a year.

So we appreciate the city working with us to strengthen that commitment to help us plan for those full-day inclusion preschool that we'd like to achieve.

Otherwise I have no other questions I haven't already been asked by other board members.

Thank you.

DIRECTOR DEWOLF- Thank you Director Rivera-Smith.

I don't have any questions this time but just want to Really reiterate our not only the gratitude to the voters for supporting the levy the theft levy but also gratitude to the city for being really great partners in this work and knowing that because of our great partnership over the last couple years that certainly needing that strong relationship now as we go through the coronavirus as it's keeping our community so Super grateful to you for all the work you've done to put this together and to bring this before the board.

So I. We will now move to introduction item number three.

We're at 152 we have eight additional we have eight items left to go.

So the item number three is resolution 2019. Slash two zero dash two eight affirming inclusion of our LGBTQIA student staff and community and want to just do a little bit of clarification here.

Some of the items that come before the board between now and the end of the closure the governor's order because of last night's order and work coming before the board needing to be necessary and routine.

Some of our items will still be coming before the full board.

We won't make a vote on them, but they will be introduced in the timeline that we've set on our committee work calendar.

So this item, for example, we'll introduce today and we may not vote on it until May 6th.

I think it's the date of the first board meeting that would be outside of the current governor's closure directive.

So I just want to add a little bit of expectation and context around this item.

You'll see it today, but we may not see it again until after the closure, just so that we're making sure to focus on necessary and routine work or work that pertains to the response to the coronavirus.

So this is a resolution that I've developed over the last few months working with groups such as Inclusive Washington.

Again, was really grateful to have met with the Meany Middle School ASB who when I spent the afternoon with them one of the first things I said is and it wasn't an LGBTQ class it was obviously an ASB class and so one of the very first thing that they said they want in their schools in their middle school is LGBTQ inclusive curriculum.

So much of the work of Inclusive Washington Meany Middle School ASB as well as groups and organizations and leaders across the city from So I just want to share my gratitude for not only Inclusive Washington and Meeting Middle School ASB but also Greater Seattle Business Association, SOMOS Seattle, Weissen, Pride Foundation, Equal Rights Washington, NAACP LGBTQ, Gender Justice League, GLSEN, Gender Diversity, LGBTQ Allyship, Ingersoll Gender Center, Gay City, and Washington LGBTQ Commission as well as the NAACP Youth Council who are currently reviewing this as well.

So grateful to all the folks who have given feedback.

Insights and put your time and energy into advocating for LGBTQ inclusion in our schools.

That was a process that I've been working to develop this resolution.

Imagine all of the things that have happened since November and obviously coronavirus being one of them.

Like I said we've been working on this over and over again since November and this is the product we're sharing today.

I don't necessarily want to read through the whole resolution because it's 2 o'clock but if you notice in the resolution really trying to illustrate that we've done a ton of work at the district to support our LGBTQ students.

Tons of research that suggests inclusive schools increased academic performance as well as safety in our schools.

And then lays out some some therefore be resolved.

And I think the highlights from the resolution.

are the superintendent will direct the facilities assessment be completed and provided to provide to the board which details which schools could be converted to either a single stall or multi-stall gender neutral restroom.

So basically a feasibility assessment study as well as committing the district to making sure that we have at least one accessible multi-stall gender neutral restroom in all new facilities construction taking place between when the vote happens and moving forward.

In addition, it also requires that newly adopted United States history, social studies, and English language arts instructional materials, and reasonably included in all other instructional materials, explicitly incorporate significant events, societal contributions, and their representations of LGBTQIA plus individuals.

So those are some of the highlights.

As you can see in the documents, they have the bar and the resolution and the racial equity analysis.

It is I'm going to go through the directors by athletic order and answer any questions.

So Director Hampson.

DIRECTOR HAMPSON I don't believe I have any questions at this time.

I look forward to I appreciate the thoroughness of this and that it's also ties directly to future changes in policy.

And thank you so much.

DIRECTOR DEWOLF- Thanks Director Ebsen.

Director Harris.

DIRECTOR HARRIS- Again many and profound thanks to you and to all of the groups that you've been working with.

From a policy standpoint I think you need an additional director on the resolution and I think most of your colleagues would be more than honored to sign on.

DIRECTOR DEWOLF- Okay.

That's great feedback.

Thank you.

Director Hersey.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HAMPSON- No thank you.

No questions or comments at this time.

Thank you.

DIRECTOR DEWOLF- Thanks Director Mack.

Director Rankin.

DIRECTOR RANKIN.

DIRECTOR RANKIN.

I do not have questions or comments.

I appreciate the thoughtfulness and through-threat of this kind of weaving it into our values as a as a district and ensuring that these stories are told and have representation through our curriculum.

is awesome and I'm just appreciative of the President DeWolf's work and the folks who supported it.

So thank you.

DIRECTOR DEWOLF- Thank you Director Rankin.

And to clarify there are three policies that this is so far tied to but there might be more.

There's 3211 which is coming before CNI.

2015 is coming back in June to CNI as well as 6900 and that is coming through Ops in April.

So those will those are on their own tracks but those are the ones that we look to look forward to that correspond to this resolution or have a connection to this resolution.

Okay Director Vera-Smith.

DIRECTOR RIVERA- No no real questions but definitely a deep appreciation for the work gone into this.

I'm excited.

It's kind of sad we won't cover it for a while but

And obviously I don't have any questions or comments for myself so I'm going to keep us moving right along.

Thank you everybody for your gratitude.

But again I want to make sure that if anybody is taking some gratitude it's Inclusive Washington Mini Middle School ASB And all the countless organizations that helped me as well as Ronald Boya at SPS Lisa Love at SPS and Chief DeBacker and Chief Podesta as well as Director Smith and Rankin.

So thank you everybody.

So I'm gonna move us to item number four.

I felt like somebody might be vacuuming potentially.

So we will now move to Introduction Item Number 4 Memorandum of Understanding with Seattle Education Association regarding Teacher Principal Evaluation Program otherwise known as TPET.

So Chief Human Resources Officer Dr. Klobacod I believe you will be briefing us.

DIRECTOR HAMPSON- That is correct.

Can you all hear me.

DIRECTOR DEWOLF- Yes.

Thank you.

DIRECTOR HAMPSON- Great.

Okay.

All right so just for way of background in the spring of 2019 the legislature did make changes to LCW 28A 405.100 which is the law that governs the teacher and principal evaluation process known as TPEP.

Those changes are outlined in a memo that was attached to this board action report.

Specifically with respect to this board action we are asking to enter into a memorandum of understanding with the Seattle Education Association to take to change one provision of our collective bargaining agreement that will now align with the RCW.

That change last spring made it so that comprehensive Mandated every six years for teachers on continuing contracts in proficient status or above as opposed to every four years.

Now this law does not preclude or change any provision in the collective bargaining agreement that allows a principal From moving any teacher at any time during a school year up through December to a comprehensive cycle from a focus cycle.

So just in case you don't know a comprehensive cycle means that a teacher is being evaluated on all eight evaluative criteria in a given year whereas a focused evaluation cycle allows for the evaluator and the teacher to mutually agree upon one criteria to be evaluated on.

So in any given year all teachers still receive a summative evaluation.

This MOU would change the provision in the CBA requiring when the comprehensive cycle is mandated.

I'll open it up with questions.

DIRECTOR DEWOLF- Thank you.

Over I'm going to run through our list alphabetically so Director Hampson I'll let you take it away first with any comments questions or concerns.

None at this time thank you.

Thank you Director Hampson.

Director Harris.

Question for Dr. Codd if I could.

What would all eight criteria if a principal wanted to evaluate would that be someone that is not what's the word I want to say.

Shining for lack of a better word.

So thanks for that question Director Harris.

So a principal or a teacher could a teacher could always ask to be on a comprehensive evaluation cycle.

So it's not necessarily only because they're not fully proficient.

Now a principal can always move a teacher who they have concerns about from a focus cycle to a comprehensive cycle.

Sometimes that will also happen if a teacher train changes grip So it's not necessarily tied to performance.

DIRECTOR DEWOLF And do teachers actually ask for this comprehensive evaluation as opposed to principals.

DIRECTOR DEWOLF You know I don't know that would be anecdotal information.

I don't have that information readily available.

DIRECTOR DEWOLF Thank you.

DIRECTOR DEWOLF Okay.

Thank you Director Harris.

Director Hersey.

No questions for me at this time.

Just a quick comment.

As a teacher who is proudly now on focused as opposed to comprehensive I have never heard of somebody asking to go back to comprehensive.

If that gives you any clarity Director Harris.

DIRECTOR HARRIS- Help.

DIRECTOR HARRIS- Thank you Director.

Director Mack.

Yeah so appreciate this coming before us and I understand that it's an MOU that adjusts the collective bargaining agreements and that it requires board approval.

I'm curious to know what the threshold of that is for MOUs.

So coming before the board and why perhaps there might be other MOUs that would be agreed upon without coming before the board.

So in general if an MOU is changing a provision that is outlined in the collective forward to the board for approval or If the MOU would have a financial impact if anything above the $250,000 threshold it would also come to the board for board approval.

If it's an MOU that is essentially clarifying expectations or clarifying something that's already outlined in the collective bargaining agreement it would not come to the board for approval because no changes to the CBA would be would be made.

DIRECTOR HAMPSON- Thank you.

DIRECTOR HAMPSON- Any other questions or comments.

DIRECTOR HAMPSON- Zach if you're talking you're on mute.

DIRECTOR RANKIN- Oh I was.

That was me.

Director Rankin.

Thank you.

DIRECTOR RANKIN- No I do not have further questions.

I appreciate hearing from the union educator on our board about the preference that teachers have.

So thank you Director Hersey.

DIRECTOR HERSEY- I know it.

DIRECTOR HERSEY- Thank you Director Rankin.

Director Rivera-Smith.

DIRECTOR HERSEY- Director Rivera-Smith.

Did you I have no sorry no questions right now.

Thank you.

DIRECTOR HERSEY- Thanks Director Rivera-Smith and I have no questions at this time but thank you Dr. Codd for all of your work on this.

And just to echo Director Rankin and to really elevate Director Hersey I am grateful to have that voice in my perspective here today in this conversation.

DIRECTOR HERSEY- Okay thank you.

DIRECTOR DEWOLF- Thanks Dr. Codd.

Okay so now we'll move to introduction item number 5. This is BTA 4 replacement of non-functional audio visual equipment in schools in addition of AV equipment in new schools and capacity classrooms.

Chief Financial Officer JoLynn Berge I believe you will be briefing us.

JOYNN BERGE- Hello.

Good afternoon.

This BAR is to approve the purchase order for AV equipment for our new classrooms that open in school year 2021. Along with any break fix that's an IT term for broken equipment that would be needed to be replaced through the 21-22 school year.

On page 19 of the technology plan which can be found on the Department of Technology Services external website on the left-hand side that plan outlines the budget for technology for years 18 through 23. So on page 19 of that plan this is included in the planned expenditure under the student learning and support systems section under the row title of class budget from GTA $4 of $2,934,000.

This bar is for $1.1 million on that.

Additionally On pages 38 and 39 there's a section titled Classroom Audio-Visual which outlines which what each new classroom receives as well as providing a diagram of the configuration and it provides additional details as well.

That would conclude my remarks and I'm happy to answer any questions.

DIRECTOR DEWOLF- Thank you.

Mr. Hampson any comments questions or concerns.

No just a comment this is one that we would have looked at in audit and finance but didn't but went ahead and pushed up for intro because of the coronavirus and cancellation of that meeting so that said I know that this is a tremendous need in our buildings anyone that's that spent any time in our classrooms knows how dependent our teachers are on this technology every day and I know it's greatly needed.

So.

Thank you Director Harris.

Director Harris.

I am in favor of this expenditure and I am also in favor of us figuring out a way to take the technology plan which has not been indebted in policy and figure out a way that we take a look at it have a work session and put it into policy since we're using it as a basis for some pretty impressive numbers and very needed expenditures.

Thank you.

Thank you Director Harris.

Director Hersey.

No questions for me at this time.

DIRECTOR DEWOLF Thank you Director Hersey.

Director Mack.

DIRECTOR MACK I'll just underscore and agree with Director Harris's statement around the planning aspect and we need we need to continue to move forward.

We definitely need to continue to make strides especially now to provide technology to students and to be able to learn more effectively remotely.

And so definitely support this action as well as additional actions that may be taken to support students around technology.

DIRECTOR DEWOLF Thank you Director Mack.

Director Rankin.

DIRECTOR RANKIN Hi.

I don't have specific questions I wanted to tag on to what directors Mack and Harris brought up about the need for planning technology and just add that it is my desire that with that planning that teaching and learning is driving that that we are planning for and engaging with technology in a way that is being driven by what we want in terms of teaching and learning for our educators and for our students and that it's not the other way around that we're not planning technology spending and implementation and then figuring out how to teach with it later.

I think you know would be really Easy to order up a thousands of whatever kind of equipment there might be but if we are not thinking about it and having it being driven by what we want education to be and making sure that our educators are supported in using it effectively the technology by itself is is not super useful.

So I'm seeing this as a crossover kind of between curriculum instruction and operations in terms of what it I just want to make sure that we're not losing sight of the fact that it should be tied to teaching and learning.

So thanks.

DIRECTOR DEWOLF- It sounds like we have room for a very meaningful and robust discussion.

Thank you Director Rankin.

Director Rivera-Smith.

DIRECTOR RIVERA- Hi.

Thanks.

I was looking so I see in the bar that The district will spark these parts so that when schools create a work order for repair replacements that can happen.

So therefore the onus is on the schools to access this to make those work orders.

I want to make sure that we have a plan to communicate.

We have this available now because we want to make sure that the schools know that this is this will be available to them so that they can put those work orders in.

I think a lot of teachers get used to working with the Dysfunctioning things they have and they don't think to you know come back and ask for good pieces.

It's good good equipment so I want to make sure that they know to do that now.

And I am also thinking about something no one else probably cares about but what do we what happens to the parts we're getting rid of.

Is the contractor going to recycle them or do they go from there.

Just want to always be thinking about you know we're throwing something out where it's going what we're doing with that.

That's all.

Chief Chief Berge do you know if there's a plan for that or if at least by the 7th we could have an answer.

ELLIE WILSON- About the recycling of parts.

Yeah.

It's just just their what's their process yeah.

ELLIE WILSON- Yeah that's fine.

And the TSS's so the technology support specialists in each building the teacher communicates with that staff person in each building that's how the work orders get them.

And no one it's a very familiar process so if they have a laptop issue or technology issue in the classroom the TSS enters the work order and gets that taken care of.

DIRECTOR DEWOLF- Thank you Chief Reggie.

And I have no questions at this time.

DIRECTOR DEWOLF- Thank you.

DIRECTOR DEWOLF- Next.

Thank you.

Okay so next item is item number six.

This is Vex.

We'll now move to introduction item number six, which is BEX IV, Final Acceptance of Contract P5124 with EMTEC LLC for the View Ridge Seismic Improvement Project.

This came through the Ops Committee on March 2nd for approval.

Chief Operations Officer, President Estes.

I believe he'll be briefing us.

Yes good afternoon.

Thank you President DeWolf.

And I as you noted with this item and the remaining items on the agenda unlike some of the previous ones all these actions were heard by the Operations Committee because the scheduling permitted that.

Agenda item 6. is a final acceptance of a construction contract that provided seismic improvements to View Ridge Elementary School.

This work was completed in the summer of 2019 the contracts were awarded in the spring and structural improvements were made to the school and the work was accepted by both district staff and our consultant at completion in August of 2019. And this allows the contract accepts the contract and allows the contractor to release their performance bond.

And that's includes my introduction.

Concludes my introduction and I'll take any questions at this time.

DIRECTOR DEWOLF Okay.

Thanks Chief Podesta.

All right I'm going to start again down the line.

Director Hampson do you have any items or any comments questions or concerns for Chief Podesta and item number six.

DIRECTOR HAMPSON None for me thank you.

DIRECTOR DEWOLF Thank you Director Hampson.

Director Harris.

DIRECTOR HARRIS None for me but congratulations.

These are always times to celebrate.

DIRECTOR DEWOLF Thank you.

DIRECTOR DEWOLF Thank you Director Harris.

They definitely are.

Director Hersey.

DIRECTOR HERSEY- None for me at this time.

Thank you.

DIRECTOR HERSEY- Thank you Director Hersey.

Director Mack.

DIRECTOR HERSEY- No questions just a comment and I think on all of the rest of these two massive thank you for everyone coming together for Ops and having these discussions.

These were all reviewed discussed and move forward as they're stated.

So thank you very much for the work and Cheers.

Thank you Director Mack and just for the just for the public Director Mack is the chair of the Operations Committee and so thank you for all of your work.

I know that y'all have been working a little bit double time.

You've been adding more meetings than normal so really grateful for your work and thank you obviously to Chief Podesta for your work.

Director Rankin.

I'll just echo what's been said.

This is exciting and I really appreciate the thoughtfulness and thoroughness of circling back to you know make sure that we've done the things we committed to voters with in these levies and that you know student safety and making sure things are all you know buttoned up and done is is awesome.

So thanks.

Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Smith Director Rivera-Sm or see if their school maybe has recently worked on or if there's something coming down the line.

Is there a place on our website where people can that you would maybe direct people to where they can get a snapshot or.

DIRECTOR DEWOLF- There there is.

I believe it's fairly easy to navigate.

I don't have the link in in mind but we have project specific websites that for major projects that describe the body of work associated with our levies and Folks can look at photos and progress reports as projects progress and I think if people look in the capital projects and planning part of the district's website they can find those project updates.

ELLIE WILSON- I actually just sent that to a if people Google BEX or BTA SPS it should come up with a whole page on our website where you can click on the individual levies and what projects are still in process and it's a lot of information actually.

DIRECTOR DEWOLF- That's great.

Thank you so much Director.

Okay.

We will now move to introduction item number seven.

This is the elevator maintenance and repair master state contract.

This came through Ops on March 12th for consideration.

So Mr. Podesta I believe you'll be presenting again.

DIRECTOR PODESTA- Yes.

Elevators being much used and complex and specialized mechanical devices.

The district always maintains a maintenance contract.

With specialized service providers that can provide planned and unplanned maintenance and repairs on elevators which are also subject to state regulation and inspected annually.

The district has a practice of using state contracts which are awarded across the straight state and rosters developed for each county in the state.

And staff reviewed the roster for King County and selected LTCH which had the most favorable pricing and also had experience with our specific buildings and equipment.

That concludes my remarks and I'll take any questions directors have.

DIRECTOR DEWOLF- Thanks Chief Podesta.

All right.

Hearing none let's move to Director Harris.

DIRECTOR HARRIS- No questions at this time.

DIRECTOR DEWOLF- Thanks Director Harris.

Director Hersey.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

Hi thanks.

So I am looking back from the Ops meeting you talked about the Ross and Chief Podesta that's used for these contractors and you you said that because we were inquiring about the equity considerations and who those contractors were and you said you would check to see if equity was considered in the building.

Were you able to do that.

Yes we we actually revised the board action report to look into the state process to see what kind of outreach and consideration were made mostly for small business and you know added that information to the board action report.

DIRECTOR HAMPSON- Thanks a lot.

Thank you very much.

Questions.

Oh and actually Director Hampson do you have a question.

I know that you might have been.

DIRECTOR HAMPSON- No sorry about that.

No questions from me.

Thank you.

DIRECTOR HAMPSON- Okay.

Thank you.

And I have none at this time as well Chief Podesta.

So thank you.

We will now move to item introduction item number 8 which is BTA 5 Building Condition Assessment Award Contract Number K 1379 to perform building condition assessment services.

This came through Ops on March the Operations Committee on March 12th for approval.

Mr. Podesta I know you'll be presenting again.

DIRECTOR PODESTA- Yes.

As part of planning our capital program and for levy planning we typically contract with consultants to review all our review facilities that are in scope which are usually older buildings buildings not just recently.

And to check the condition of the structure and also building systems to help us prioritize which facilities need the most attention in our future capital work.

There's also a requirement to get funding from the state with the school assistance school construction assistance program to have a certified condition assessment done every six years.

We have one due in 2020. This contract would allow us to begin that condition assessment.

And that concludes my introduction and I'd be happy to take questions.

Thank you.

DIRECTOR DEWOLF- Okay.

So for introduction item number eight we'll start with questions comments and concerns from Director Hampson.

Director Hampson take it away.

DIRECTOR HAMPSON NON.

Thank you.

DIRECTOR DEWOLF- Thank you.

Director Harris.

DIRECTOR HARRIS.

Is this the Meng folks or is this another one of those evaluations because I don't recognize the name of the proposed contractor.

DIRECTOR DEWOLF- This is a different firm.

The staff that worked for Meng at the time that we did the previous assessment that you may be familiar with Director Harris have actually joined this firm.

Meng did bid.

We this was awarded in a competitive process.

There were multiple bidders including Meng and others but this was deemed the most favorable bid and and the key personnel working on the assessment have worked on Seattle Public Schools assessments in the past.

DIRECTOR HAMPSON- So here's my question then.

Do they have any kind of a non-compete or can they Build upon the foundation of what Meng has done in the past.

DIRECTOR DEWOLF- They're welcome to use the deliverables that are the property of the district in the past and then of course the the staff are not constrained with whatever personal experience they have.

DIRECTOR HAMPSON- Outstanding.

Thank you.

DIRECTOR DEWOLF- Thank you Director Harris.

Director Mack.

Excuse me Director Hersey.

None from me.

Thank you.

DIRECTOR DEWOLF- Thanks Director Hersey.

Director Mack.

DIRECTOR HERSEY- Yeah this was discussed in Ops and I also wanted to help make the point that this contract starts one of the very key components to our facilities master planning that's required for the next levy and just a really Really important part of that process and I'm grateful that we are continuing to move forward on these planning pieces that need to need to keep going even in light of the emergency that we're in.

Thank you.

DIRECTOR DEWOLF- Thanks Director Mack.

Director Rankin.

DIRECTOR RANKIN.

DIRECTOR RANKIN.

DIRECTOR RANKIN.

DIRECTOR RANKIN.

Just to echo off of Director Mack and how it's great to see these go forward.

I do remember that it was also noted that potentially some of this work could start while schools are empty because of you know the kids are being out of them right now.

So it'd be pretty awesome to have that to one tiny benefit to being in school schools right now.

But is that something that we that is still a possibility.

DIRECTOR HERSEY- It is.

We're discussing.

With our with our staff and consultants given the governor's order about essential functions to make sure we're in compliance with that and and making sure that we're maintaining safe workplaces for everyone.

Some of this work does entail people getting into crawl spaces and getting into tight areas so but we are trying to look for ways to keep this work going.

ELLIE WILSON- Wonderful thank you.

DIRECTOR DEWOLF- Thank you Director Ware-Smith and Chief Pedessa I don't have any questions for you at this time item number 8. Okay so we'll go to we'll now move to introduction item number 9. Contract P5128 bid number B11923 to Olympic Peninsula Instruction excuse me Construction Inc. for the relocation and set up portable to relocate and set up portable classrooms at multiple school sites project.

This came to the Operations Committee on March 12th for consideration.

So Mr. Badeso take it away.

DIRECTOR DEWOLF- Please we are getting contracts signed up for whatever capacity work we need This coming summer this work is aligned with our capacity management plan that the board approved in January of this year and this will be contractors that can move multiple portables.

The actual location and setup will be finalized closer to the start of school in terms of what enrollment and capacity trends are in place.

But we award the contracts now to get Get contractors on board and start doing the planning work.

And I'd be happy to entertain any questions directors have.

DIRECTOR DEWOLF So not necessarily directly related so don't feel the need to spend too much time in response.

One of the things that this contract to mind for me is the since we're talking about moving and But, you know, relocating, setting up.

When we do things like relocation, for example, what would a company like this provide in terms of environmental assurances that would, that something that might have any kind of toxic, I know most of it is probably off gas by the time something gets moved, but I think that is one of the bigger concerns our communities have around When we're doing something like moving it it could be disturbing things.

Do companies like this provide you with environmental assurances?

They do at some with regard to some site-specific work I think the condition of the businesses the condition of the structures ourselves in some cases are the district's responsibility and we may work with other consultants I think that would not necessarily be completely in scope of this with in inside the actual structure as much of whatever facility or site prep needs to be done.

at a place where these things are moved.

And I will make a note of this question and see if we have any more information to add when the when action is taken on this item.

But it's certainly part of a it certainly is part of the project consideration.

I'm not sure it's fully in the scope of this contract.

DIRECTOR HARRIS- Thank you for that.

DIRECTOR DEWOLF- Thank you.

Director Harris.

Only that I want to be part of the crew at some point to see how it all works in the middle of the night.

DIRECTOR DEWOLF- We'll we'll set a date.

DIRECTOR DEWOLF- Thank you.

DIRECTOR DEWOLF- Thank you.

DIRECTOR DEWOLF- None from me.

Thank you.

DIRECTOR DEWOLF- Thanks Director Hersey.

Director Mack.

DIRECTOR MACK.

I was when we push something forward for consideration instead of approval there's always a reason for doing so and I just was looking at my notes as to what that reason was and what I wrote down was that there's to be a reference to the capacity and I don't know whether or not that's included I don't see this as a red line so I can't tell whether or not More daylight into the capacity implications.

I think the attachment of the capacity management board action that was approved provides a fair amount of that information to complete the question.

But I think one of my questions is how Aligned is the estimation to what was estimated back in December meaning do we have the same number of portables and the same locations that are expected to be moved or this is this plan and this dollar amount potentially changing between now and fall.

My understanding is the pricing was a bit more favorable.

Then the well I'll take your first question first.

There was language added to the bar that directly references the capacity management plan.

I think the pricing we got was a bit more favorable than the estimates that were provided in that project and would allow for the amount of moving the number of structures that were anticipated in that project.

We have seen in past history is the number of portables does not affect the cost nearly as much as site-specific conditions at a building site.

So if there were changes it's exactly where you're going to put them and do you have to do more site work than you expected.

So there is a possibility for changes.

The capacity management report left Plan left some was kind of open-ended and made an estimate of how many portables we might have to move but it's not specific on where.

So that that's probably the biggest variable but came in well in terms of what from the contractor final pricing will know when we know what the exact specific sites and the circumstances at the buildings.

Thank you Mr. Podesta.

I also want to just point out for the record that I believe the number was across the district we have something and correct me if this is wrong but I believe 289 289 portables across the district which you know if a typical class a school building is maybe 30 classrooms we have five six buildings full in portables currently.

Just wanted to make that point.

Thank you very much.

DIRECTOR DEWOLF- Director Rankin.

DIRECTOR RIVERA- No questions.

DIRECTOR RANKIN.

Director Rivera-Smith.

DIRECTOR RIVERA- No questions at this time.

Thank you.

DIRECTOR DEWOLF- Thank you and I don't have any questions as well.

Thank you Chief Podesta.

We'll move on to item introduction item number 10 which is the BEX V award contract P1710 for construction project management services to parametrics for the Rainier Beach High School replacement project.

This came through the Operations Committee on March 12th for approval.

Mr. Podesta this is yours again.

DIRECTOR PODESTA- Yes.

For large complex construction projects the district has a practice of hiring construction management firms to help us with the Size and scope and the number of subcontractors and others that will be involved in a project.

This work was competitively bid and is particularly since everyone is interested in a accelerated schedule and managing The sites at Rainier Beach since we're going to perform construction and keep the school in place there's a lot of complexity and so we're hoping to get the construction management firm on board as quickly as possible and really dive into the details of the construction and demolition and construction schedules for Rainier Beach High School.

And happy to answer any questions you have.

Thank you Chief Podesta.

All right we'll start with Director Hampson.

Is there any comments or questions or concerns.

Let's do this.

Thank you very much.

None further.

Thank you Director Harris.

I hope that we can move forward on this with all due speed.

Thank you.

Thanks Director Harris.

Director Hersey.

Retweet.

Thank you.

Thanks Director Hersey.

Director Mack.

ELLIE WILSON- Yes.

Thank you.

I just want to actually acknowledge the public comments that we've been getting in emails regarding the need for continuing to do the planning work and move forward on projects like this.

So grateful that we are doing so.

Thank you.

DIRECTOR DEWOLF- Thanks Director Rankin.

ELLIE WILSON- I'm excited.

That's it.

DIRECTOR DEWOLF- Thank you Director Rivera.

Ditto.

Can't wait to see this get done.

Thank you.

Thank you.

And I do have a couple questions.

My main question is about how does the impact of COVID-19 how is that impacting projects summer planning projects.

Is this project going to be impacted changed altered.

Is the timeline going to be revised because of the school closures and coronavirus.

You know we've been advised by OSPI that you know none of the legal orders work should affect our the the timelines for our construction projects.

We're working with all our vendors and contractors you know to assess their impacts.

Sometimes people are flying in from other parts of the country.

People build teams so it's It's likely that there will be some effect that some of those things are largely manageable but we're kind of still assessing there is still a lot of uncertainty you know about how construction will be affected and you know our summer timeline but we are looking for ways to continue work as best as possible while keeping Our staff and others safe and particularly at job sites where social distancing is may be a little bit more difficult.

Other types of work design and you know consulting might be easier for people to work remotely.

And so there there will be some impact.

It's hard to know what it is but we are trying to keep our schedules are so much so driven around being able to accomplish things in the summer.

We are looking for ways to continue as best we can.

DIRECTOR DEWOLF- Understood.

Thank you.

DIRECTOR DEWOLF And do you have a good spot for people to go to if they'd like to keep checked in checked in or kind of up to date on Rainier Beach High School to play some project updates.

DIRECTOR DEWOLF I believe we have created a project website I I shouldn't swear to that and we'll I'll double check make sure by the time this comes for action to see what we can advise people.

I don't think we have updates.

to the minute if we're having to revise schedules.

People are working because of our current public health situation.

But I think we have kind of general lay of the land on these projects and people can see our baseline schedules.

DIRECTOR DEWOLF- Okay.

Thank you.

All right.

Moving on to item number 11. This is distressed school grant.

BEX IV program contingency approval of construction contract P5134 for bid number B11925 to CDX CDK Construction Services Inc. and the use of BEX IV program contingency funds for the Magnolia Elementary School Edition project.

This came through Operations Committee on March 12th for approval.

Mr. Podesta.

This is a construction contract for our prime contractor with regard to a school addition at Magnolia Elementary School.

These this work there's a six classroom expansion and the We're using some transfer funds of two million as the bar says from BEXFOR from contingency there.

The project was competitively bid and this is something we're hoping to get started.

I'll take any questions.

DIRECTOR HAMPSON No questions for me.

Thank you.

DIRECTOR HAMPSON No questions for me.

Thank you.

DIRECTOR HAMPSON Thank you.

Director Harris.

None from me.

Thank you.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

DIRECTOR HERSEY.

None from me.

Thank you.

DIRECTOR HERSEY.

Thank you.

Director Mack.

DIRECTOR MACK.

DIRECTOR MACK.

I just think I want to make the additional point that this this second part of this project was was master planned into it even though the opening of Magnolia happened last year the second phase was expected to be done now and grateful that it's continuing forward.

Thank you.

DIRECTOR HERSEY.

Director Rankin.

DIRECTOR RIVERA- Nope.

DIRECTOR DEWOLF- Thank you Director Rivera-Smith.

DIRECTOR RIVERA- None for me thank you.

DIRECTOR DEWOLF- Thank you and Chief Odessa I also do not have any additional questions at this time so thank you for joining us.

We do have a couple more minutes before we adjourn and I just wanted to spend a couple of seconds to just say a really big thank you and express supreme gratitude to SPS leadership And staff I know that in the span of a week you know obviously coronavirus became too big to ignore and we felt a moral imperative to close our schools.

SPS got right to work and I know that I particularly at the vantage point on behalf of the board I've been really just honored and grateful for the work that the district has put in in the last week over the last week.

We've opened 26 breakfast and lunch meal sites where we're also distributing educational packets for students across the city.

We've launched a school bus food and educational materials delivery.

We've served more than 50 so information on our website about mental health providers who are working in partnership with the district to provide mental health supports crisis care and telehealth counseling.

Today we open three child care centers.

Tomorrow we're going to open six and by the end of the week there will be an additional one and we're hoping to continue to open up more child care sites based on public health guidance and work with OSPI.

In addition we've also created Pre-K through 5 educational excuse me K through 5 educational programming for SPS TV YouTube and also our partnership at Como TV who are doing rebroadcasts.

And mostly to say that all these are huge undertakings to do in a week creating a whole new system so I'm really really grateful for the work that's been put in.

I know we're gonna have some news soon about negotiations from our Our teachers union but but really really grateful for all the work that you've done.

I know that it's it's definitely an interesting time and it's so hard to parse through all the information that's coming at families.

But if you visit Seattle Schools.org scroll down to the page that says coronavirus update.

Click on that link.

Once you're there there are tons of pieces of information under the box that says resources and you'll find everything there from Meal sites childcare mental health services learning resources SPS TV.

Even ways that potentially people that need some internet access have some options there.

So just really grateful for the amount of information that's coming out of the district.

And also want to make one last bit of gratitude to my fellow board directors.

Over the last week and a half we've been in an experience we never thought we would be in.

But I'm really grateful for all of you for stepping up Continuing to listen to community bring those voices and perspectives to the district and work together to make sure that we are supporting our families and supporting our students at home during this unprecedented time.

I thank you all for your work all for your flexibility even making sure we can get on a call at 1 o'clock on a Wednesday all by telephone.

I know that your advocacy and your personal efforts and even those from our community members for pitching in is so humbling.

And so I believe we're all Thank you all for all of your work.

I am going to stand at 2.46 p.m.

being there there being no further business to come before this board.

This regular board meeting is now adjourned at 2.46 p.m.

And thank you directors for being flexible and thank you to the staff for also being flexible.

And we will we'll see you on the next call.

Thanks, everybody.

Good night, everybody.

Good night, or good afternoon.