batch these items number 1 athletic trainer 2 through 8 BEX 5 awards and 9 and 10 which are final acceptances of the contract.
Chief Jesse let me read it and then you take it away.
Intro item 1 RFP 0545 athletic trainer support services renewal of contract for the athletic trainer program.
Trainers plural program for the final two years 2019-21.
Ops September 5th for approval approval of this item would authorize the superintendent to renew the contract with Seattle Children's Hospital for two additional years covering the period from August 1 2019 to June 30th 2021 at a cost of up to three hundred and eighty thousand six hundred dollars per year for a total cost of up to seven hundred sixty one thousand two hundred dollars for two years for athletic training services and would renew the maximum three year contract for the final two years.
Take it away.
DIRECTOR DEWOLF- Again good evening YHSC chief of schools and continuous improvement really have a great opportunity to help bring this item to the board and Superintendent Juneau this evening just as a here in Seattle Public Schools we have athletic trainers we have a partnership with Children's Hospital to have our trainers who are working at all 11 comprehensive high schools for our athletic programs.
This program has been going on since about 2000 officially 2002. and we entered it in a three year agreement but now I'm here this evening to talk about the two year renewal so that we can fund our athletic trainers.
Three hundred and eighty thousand dollars a year for a total agreement of seven hundred and sixty thousand.
This is truly money well spent.
I just if you've ever participated in formal athletics at high school a trainer really makes a difference when you can preventing injuries the reminders and so it's an excellent thing that we have going on we just even for example had a number of students injured after one of the events for Cleveland High School the trainer was right there able to work with the students and to help mitigate any further injuries or the severity of the injuries that were had for our students and so that continues to move on.
So with that I'm just this evening here to bring this for introduction and hopefully approval.
Questions comments concerns from my colleagues.
Director DeWolf please.
DIRECTOR DEWOLF Thank you President Harris.
Can you remind me which sports this or which sports fields are these are focused on.
Because it's not a blanket for all of our athletics is it.
DIRECTOR DEWOLF It is it's availability for our athletics.
that are formal athletics that are truly W IAA sponsored activities that's up on our web page.
So you know all your range of sports.
This does not include club sports.
So I think that's probably the important thing for you to know Director DeWolf.
So I mean anywhere from girls softball soccer we have cross country right now for example.
Obviously we have also football.
Some of the things we have even golf.
so those are some of the wide ranging sports.
I can give you a comprehensive list if you if you want that Director DeWolf.
DIRECTOR DEWOLF Yeah because I just think there's that distinction between what I guess I thought in committee that was a it was a shorter list like just three sports and I thought it was just like football and something like three things so I can.
Director Pinkham In the motion it notes a total cost of three hundred eighty thousand six hundred dollars but then in the fiscal impact you say three hundred eighty thousand do we need to fix that to three hundred eighty thousand six hundred dollars per year.
I will go back and get make sure that I have that correct one way or the other prior to intro and I'll have that sent out.
Thank you.
Other comments questions concerns Director Mack.
Yeah we when we move this through for approval that was that number change might not have happened in both places.
It was mentioned in committee so I think that did need to be updated.
It was mentioned in committee.
So thank you for catching that eagle eye.
But the question that Director DeWolf is asking about I'm wondering if it would be useful to in the bar just briefly state which athletic programs are in this and which ones are not.
Is if that's a possibility I don't know if that's a brief kind of statement but it.
It would help clarify.
I most certainly can list the sports that are supported underneath this.
Yes I think that's helpful again yeah I'll just do it.
Yeah if we can if you don't mind just adding that before.
Seeing no other comments questions concerns I will go back to my annual plea for club sports like unified for excuse me ultimate Frisbee which is extraordinarily inclusive and includes a great many female athletes.
and for unified we cannot continue if we are truly talking about equity to only support male oriented and dominant sports that are not all comers.
And we keep talking about it we also keep talking about traumatic brain injury protection and we had Stan Owings down here a few years back and our former chief of operations or associate superintendent Herndon had some ideas about that.
But I am as uncomfortable with our not recognizing more inclusive athletics more inclusive athletics that young women participate in in higher percentages and funding same.
Comments concerns retort.
Chief Jessee.
DIRECTOR DEWOLF FUNDING was the term that really resonated with me.
It's one of our primary issues.
DIRECTOR HARRISON Do you believe it's an equity issue.
Well we do a Title IX survey and so the students really drive the things that want to make sure they drive up participation.
So we have I think we do a great job on that.
I think the clubs sports and unified has already brought many times I know coming to board meetings has brought up to you many times over.
Well we have a funding we have a funding issue and we also have facilities issues.
We we are a crunch for facilities.
we're also crushed for funding and frankly some of the transportation costs are just are becoming so so exorbitant that the budget now for athletics is going to be a challenge for us moving in the future.
DIRECTOR HARRIS- Are you telling me that the Title IX survey has the number of.
participants in each sport including ultimate and unified and is it disaggregated by race culture and gender.
I think there's work to I just want to answer the definition alone for club sports and what we're calling club sports is a blurry one here in this city about what is recognized and is not recognized that has work to do.
Can you learn us up and send us any data since we're a data driven district.
I collected that data in the spring and I will certainly move that forward to you.
And when.
Friday memo.
Perfect.
Thank you kind sir.
Maybe not this one but it'll be the next.
Okay.
Chief Podesta you're up.
You're addressing the rest of the intro items sir.
Good evening Fred Podesta Chief Operations Officer.
I believe you mentioned we're going to group the first seven of nine bars which are all toward architectural and engineering contracts for a variety of projects.
We they cost came in as it's expected and we enjoyed a rich bitter pool.
So these are really just the first step of any project.
They were discussed in detail.
at Ops on September 5th and then as the projects progress you'll hear more about them.
DIRECTOR HARRISON Okay Director Mack.
Okay we have a written agenda here we can read all of these into the record or because they are publicly published if directors have a question about one of these items for Chief Podesta if you would read the number and the intro item into the record before your question I would be grateful.
Director Burke.
DIRECTOR BURKE I don't have a specific one but one of your comments resonated for me.
You mentioned that we have a rich bidder pool or we're getting a higher bid higher number of bidders.
Do you.
can you can you speak to that trend because when we were having this conversation a year ago we were delaying projects because we didn't have sufficient bidders.
Is this a size of project or is this an indication of the construction market or can you speak to us about our future for BEX V. I think this is that these are all architecture and engineering contracts and the way we bid though you know so we had a range of four to thirteen bidders in this group.
and so I think we're having trouble with bidders for trades and on the construction side we've had less trouble overall hiring architects and engineers and it's easier to bid on multiple projects.
So I think it's a different discipline because is not that there are not in big demand too but it's not quite the same as the trades.
Thank you for that clarification because I think it absolutely reinforces our need for our student community workforce agreements putting more of our kids into the trades emphasizing the the power the importance the need the family wage jobs.
Thank you.
Director DeBolf.
Well you kind of.
You just stole your line didn't you.
Mine too.
I think it just it's a great reminder of the urgency of our work for student community workforce agreement and I look forward to kind of diving into because as I understand it from our conversation in the operations committee these are kind of the high level awards but not part of the subcontractors yet because obviously.
This is all designing the projects and so this is the first step and there again we have several firms that are interested but the and the community workforce agreements usually applied to construction and trades in particular not this phase of the work.
Exactly.
And many of these the there are some BEX V projects in here many of these you'll see are not are BEX III and BEX IV so we're we're not we're not quite ready to worry about construction contracts for BEX V by and large.
Oh I'm I'm worried but.
Yeah I mean.
I'll save it for later.
Yeah.
Director Mack.
I did number three BTA four and BEX five the athletic field and lighting improvements in our six schools.
I think it was brought up in testimony around the time limit of the field lighting.
So I have kind of two questions or things I want to raise.
One is that we had a conversation in committee about the type of lighting and the fact that it is actually very focused on the field and it doesn't span out.
Yes we are using the latest technology that really tries to limit light pollution and focuses the light on the field and have a standard if I remember correctly that you know at the edge of the lighted area within a few feet you drop to like two candle foot difference between dark and and the residual light around the edge of the field.
So it's.
it's designed to try to focus lighting and reduce impact on neighborhoods.
As Chief Jesse noted we are very stretched for athletic space and with the change to bell times and the fact that we share a lot of spaces with Seattle Parks and Recreation limiting nighttime use of fields it would be a major financial burden or constrict would really constrict our athletic programs because we are running out of space physically so we need to use space on the clock as much as possible.
And wouldn't it also violate our MOU with the Seattle Parks Department.
Yeah well that would it would start to unravel so we would lose their field access to their fields and they're they're already challenged to recover their costs because we go later because of our bell times.
Director Mack.
Yeah that that actually dovetails into a process and procedure policy question of where That sort of thing would exist if it does exist and it so that exists in our MOU with the Parks Department on fields.
Do we have a specific one or is this the joint use agreement.
That's the joint use agreement.
They get access to our field when school activities are done because of the change in bell times we're getting off the fields later and so that's giving them less access.
But the joint use agreement is I'm trying to remember when that came or is coming through ops for an update of what or isn't it up for renewal again.
Are we in negotiations where we are in the process.
We are in negotiations.
I think we've agreed to roll it one more year because there have been a lot of changes with with no change is the agreement that we have with parks now.
So it's a three year agreement and we agreed we should extend it one more year because This lighting is coming online and it has impacts.
We're opening we opened a new high school without athletic fields.
It has impacts.
And so and both organization we have they have a new superintendent.
We have a new superintendent.
But the wisest thing since the agreement is kind of working for us although not financially very well for the Parks Department right now is to try to hold it over one more year and get a little bit more experience about how this lighting how the ongoing effect of later bell times affects access to fields.
Does that is that does that come through for board approval or is that something that.
I do not believe it does.
It's administratively approved.
I will confirm.
Let's double check that because I recall it coming through the board in the past.
I also recall it taking three years to negotiate and it just got high centered ugly the last time.
I'll confirm but that's that's been my understanding that did not get board approval.
Thank you.
Director Pinkham.
Yeah so again same item number three we're replacing the acidic turf is it because it's life expectancy is done or because we're looking to Replace it with this cork.
Because its life expectancy is done.
And then we're replacing it with a cork based field.
And then for West Seattle High School getting rid of a grass play field and replace it with synthetic.
How many how much are we doing that to our schools were taking out natural grass and replacing it by synthetic.
I'll have to get you information on that.
Because I hope that we can try to keep as much natural grass as possible.
except then you have to factor in the maintenance costs in our lousy winter weather.
DIRECTOR DEWOLF Okay any other questions on items two through eight and Chief Narver I'm good with referencing the public record and the questions.
Yes.
No you've got a loud voices showing up.
Thank you.
Thumbs up from chief counsel.
Okay then we are moving on then to items 9 and 10 and last.
DIRECTOR DEWOLF- Item 9 is final acceptance on the relocation contract for portables for the 1819 school year.
There was a point made in public testimony that there was a fairly large change order The district specified adding more portables into the contract that had originally originally been estimated.
And there was a lot of site work done at one particular site which was more construction than just moving a building which these normally are.
DIRECTOR HARRIS- Which site would that be please.
That was.
Let's see.
I think it was at Van Aselt for the temporary location for Wing Luke is where is where that had to be done.
The bottom line price for move and for relocating 19 portables ended up actually being pretty favorable.
So overall the work went well but we added scope and then had a condition that we need.
And would this be one of the change orders or group of change orders that our erstwhile director Geary looks through.
Yes.
God bless her for it.
Yes because it she goes through all of them in detail.
Other questions comments concerns about items 9 and 10 final acceptances.
I would like to give a shout out for a final acceptance.
I think that's a reason to celebrate.
Seeing no further comments questions concerns this meeting is adjourned at 8 08 p.m.
Thank you all and welcome Director Hersey.
Get your running shoes on pal.