School Board Meeting Feb. 6, 2019 Part 3

We are at C2 adoption of 2019 board goals and objectives.

This came before executive committee January 17th for approval approval.

Motion please kind sir.

I move that the school board adopt the 2019 board goals and objectives as attached to the board action report.

I second the motion.

OK we had a yummy robust conversation of this in intro the motion I excuse me the resolution I believe speaks for itself unless someone is dying to input here.

I'm inclined to move this to a roll call roll call please.

Director Burke aye.

Director DeWolf Director Geary aye Director Mack aye Director Patu aye Director DeWolf can you come up and vote please.

Director DeWolf aye Director Pinkham aye Director DeWolf You wrote a couple of these goals.

Better be aye.

Sorry.

Aye.

Director Harris.

Aye.

This motion has passed unanimously.

Thank you.

We are on number three BTA IV award construction contract K 5 1 0 4 bid B 1 2 8 4 1 to Sheldrake building services company for the Franklin High School window and door replacement project.

This came before Ops January 10th for.

Motion please.

I move that the school board authorize the superintendent to execute construction contract K 5 1 0 4 with Sheldrake building services company in the amount of four million nine hundred and nine thousand two hundred dollars including base bid plus Washington state sales tax with any minor additions deletions and modifications deemed necessary by the superintendent and to take any necessary actions to implement the contract.

I second the motion.

Any comments questions concerns.

We had a robust conversation during intro.

Director Mack please.

To the questions around why the contractor's name was not known in intro and the timing of that.

We had a conversation during the Ops Committee about the fact that this would be coming without that because of the timing of the bid process.

And that the bid process is very pro forma and we wanted to be able to move this forward so that we could get this project started knowing that that the name would come later.

So that's the that's the answer to the question of why that contractor's name was not known.

And other than that I don't know that there were any other concerns that needed to be up.

Director Director Geary had a has her hand up.

What kind of warranty do we get on these windows now that this has been updated which I super appreciate in terms of the background information.

It appears to me that we are replacing 31 year old windows.

And is that reasonable.

Is that how long windows last or should we expect windows.

to have a warranty beyond 30 years because we're also replacing the windows that were put in in 1912. So there we're replacing 30 year old windows and 100 year old windows.

So what do we get for our money and what expectation because I know we have a life expectancy of 50 years for our buildings sort of as a rule of thumb.

That's what I've been told.

So does that include the windows or not.

And I need some I need some help here.

Stephen Nielsen deputy superintendent to look at the bar you will notice that under the last paragraph before a alternatives it lists that during the 1988 modernization part of the 1958 edition of the building was removed.

So there were some windows that were replaced in 1988. A number of them were also original windows from the 1912 construction.

So you can see that.

detail listed there.

I do not know the warranty time on the building windows.

We will find that out.

I do know that the biggest challenge for window replacement isn't a piece of paper with a warranty.

It's whether or not the manufacturer and the installers are still in business.

That is our biggest challenge.

So a warranty, frankly, in my opinion, and take it for that.

is really a pretty much of a piece of paper.

And what matters is that you have to look at the vendors and the producers to make sure that you are getting support from them.

We do have a standard process with assuring ourselves that we're working with a company capable of fulfilling our needs for a bit of our windows in our buildings.

The last thing that I would say is that.

Windows are commonly known to go out and depending upon the environmental conditions anywhere from 10 to 15 years.

That's very common in the housing industry.

Again in our schools we look for long term support.

That is a generalization not specific to this contract.

Director Harris questions comments concerns Director Pinkham.

Another point that was brought up in testimony.

Were there any landmarks issues with this since we're talking about historic windows back in 1911. No landmark concerns.

The windows that have been spec'd meet the standards for the building.

There is no landmark concern you're saying.

Correct.

Other questions comments concerns seeing none roll call please.

Director DeWolf aye Director Geary aye Director Mack aye Director Patu aye Director Pinkham aye Director Burke aye Director Harris aye.

This motion has passed unanimously.

OK.

D1 intro item.

Last item on the agenda.

BEX IV BTA IV approval of budget transfer from the BEX IV BTA IV food service equipment fund and award construction contract K 5 1 0 8 bid number B 1 2 8 3 8 2 it's blank to be included for the John Stanford Center educational excellence freezer upgrade project.

This came before Ops January 10th for consideration.

Approval of this item would approve a one time fund transfer and the amount of eight hundred eight hundred thousand eighty six dollars eight hundred eight hundred thousand eighty eight hundred eighty six hundred eight hundred from the BEX IV and BTA IV food service equipment fund and.

authorizes superintendent to enter into a construction contract in the amount of blank range between seven hundred thousand to nine hundred thousand plus Washington state sales tax for the John Stanford Center for Educational Excellence JSCEE freezer upgrade project.

Now this is the freezer down the hall that is bigger than most buildings is that correct.

Chief Operations Officer Fred Podesta.

Yes, it's a 10,000 square foot walk-in.

freezer for the central kitchen for the — which means 10 of my houses.

And it is it's a unique asset in the district.

It's perhaps a little bit of a misnomer to call it an upgrade project.

It's will be replacing condensers some plumbing repairing damage to one of the walls that has caused condensation and created safety issues for employees that work and slip in the freezer.

So it's really restoring it back to full operations and kind of along the lines of major maintenance not it isn't going to add capacity.

It will make it more efficient than it is now but it's not truly an upgrade.

It's replacing parts.

You give me a bit of a segue you talked about condensation and employees slipping.

Yes.

How long has this been going on and how many claims have we gotten because of that.

I don't know the answer to that.

It's my understanding is there was an accident with a forklift.

I think more than two years ago that has over time you know created more.

air coming into the facility and moisture and condensation.

So it's been a it's been a while.

Can you determine what the claims history is.

Absolutely.

By the time that we bring this to action because I think that's really valuable context.

Sure.

You know we're talking about a million dollars here.

Yes.

And this is an anybody that has an opportunity for a tour.

It is extraordinary.

Director Mack.

I'd also say that the safety of our staff is critical.

So it's important that we have things that are in working order and not causing safety hazards for our staff.

But it's also critically important that our food is safe for our students.

And if we don't have a working freezer that's a problem.

So.

Director Burke.

Two two questions one of them are question and a comment.

The question relates to I didn't see anywhere in the bar.

The replacement is it going to provide us a higher efficiency.

Yes.

Energy replacement condensers will be more efficient.

It'd be great if that's something that we could add in.

I think it's just important you know the previous board put forth a green resolution we want to make sure that we're emphasizing places where we're being kind of frugal with our our energy dollars.

And then the second one is more of a I guess a process question.

We are we have a bid essentially that is.

As it says.

will be publicly bid on February 5th.

So that is.

And it was not because of the weather.

The bid opening couldn't occur on the 5th so it's going to be on the 8th now.

So I guess my my question or concern is that this is a document that has dollar amounts and whenever we put something out into the public that's got a bid process that has a dollar amount it's essentially like hey here's here's a bucket.

How would you like to spend all this money and.

Making sure that our bids come in before we show our hand on how much our budget amount is.

And this looks like it's kind of very close to that timeline.

Was the due date for submission prior to the posting of this BAR.

We.

The timing of this work is.

Important.

The.

The.

Numbers in the bar reflect the engineering estimate which which are kind of public information.

So I don't think this affects our bid climate as the the window project that you just approved.

Same information was out there.

The bids came in lower than the bottom end of our engineering estimate and our projection.

So it's pretty standard in public contracting because of a transparent budgeting process and bidding process that.

people know what we've set aside for the work that we do.

Right.

Yeah I think that the thing that I want to acknowledge is that one of the things we figured out in textbook adoptions is that we were putting our public budget out there and then we were doing an adoption and a lot of our adoptions were like oh we've got a five million dollar budget for an ELA adoption and the vendors were all coming in at five point five million dollars.

I will say since in public testimony the question was asked how does the city.

Do public contracting and this level of oversight at the contract level gets a lot more detail out to the big community than budgeting at a higher level.

And people don't see quite as much as they see here.

I would have to acknowledge that point.

And that's why they're going to trust us enough to pass our levies.

Thank you very much.

I appreciate the information.

Thanks.

Great.

Thank you.

Other questions comments concerns from my colleagues.

Seeing none we are adjourned at 8 p.m.