School Board Meeting May 29, 2019 Part 4

You

Department of Enterprise services in the amount not to exceed five hundred seventy five thousand dollars for the purchase of replacement fleet vehicles that are not eligible to be purchased through the capital fund in fiscal year 1920 except as needed for summer 2019 maintenance in the form of the attached list or equivalent vehicles depending on pricing and availability when the final purchase order is processed.

With any minor additions deletions and modifications deemed necessary by the superintendent and to take any necessary actions to implement the purchase immediate action is in the best interest of the district.

Are you seconding the motion sir.

Second.

Chief Financial Officer JoLynn Berge can you first address why this is coming to us for intro and action.

So that we can actually get the vehicles deployed within this for this summer's work.

Did we not know that last month.

We did.

We've been holding off waiting for legislative action to see how the kind of the landscape of the finances worked out to make sure that we felt like we could still move forward with this purchase.

We've been holding these dollars just wanted to make sure wanted to be confident that we could still move forward.

And we all agree that intro and action items are disfavored.

Yes I rarely bring one.

Thank you so much.

Take it away and keep in mind the time.

I don't have anything to add.

Comments questions concerns from my colleagues.

None.

Sorry.

Director Geary.

Were there.

No no.

I have a question.

Director Patu please.

How long do these cars actually last.

Well we're replacing some that are 35 years old.

That's a long time.

They actually last that long.

In some fashion.

We have good mechanics.

Obviously it's 35 years.

We're thrifty, we try to get the most out of it, but there comes a time when we have to retire some of the fleet, and this is the time.

Director Burke.

We're all gonna be...

So 35 years, that's old enough to put collector plates on them.

So that could reduce some of our licensing costs.

Nope, don't need to comment on that.

What do we do with the surplus?

Are we replacing vehicles and they're going out to surplus?

Or are we supplementing?

Yeah, we sell them.

We have a surplus for fixed assets.

People buy them, huh?

So if we have a vehicle, like one of the public comments that was raised, a vehicle that had a low amount of miles, will that receive a higher bid or whatever through our surplus process?

So the value that their surplus that it's commensurate with age and number of miles on it.

So I think we do have one that only has one hundred and forty four thousand with only 10 years old.

OK.

Only.

And that's that's it.

Thanks.

Way low end.

Right.

OK.

Any other comments questions concerns Director Pinkham please.

Yeah.

At the A&F meeting we were asking about you know prioritizing and then the amount hasn't changed.

So there was no prioritizing as far as the vehicles as to what would be replaced right now or.

Yeah.

It wasn't that the amount was going to change.

It was the types of vehicles we might shift some of them over to the capital budget but that the fundamental amount was going to stay the same and it would be populated with a different segment of vehicles.

Wasn't that what you said.

Well I wasn't there.

Oh that's what I understand was said.

Oh yeah.

Sorry.

Thank you.

OK.

And it was all to maximize the use of capital dollars where we could.

Yeah.

but also get up and running fleet in time for summer.

Of course.

Director Patu.

Do we have a contract with automobile companies where we actually get a discount on the cars that we get.

We generally use state contracts.

So the state has gone out to bid and we'll use those contracts.

So you try to.

That's that's one of the reasons that we want to hurry.

The number of a lot of cars runs out and so there's nothing left to purchase at that dollar amount value and then the dollar value goes up every year the costs increase.

So we're trying to get in at the lower price.

Thank you.

Director Mack.

I just want to say that something I said in committee that I want to.

One of the things I remember very distinctly about five years ago was going down the street and seeing a Seattle Public Schools vehicle that's all decrepit and falling apart next to a brand new police vehicle and that this this is it's it's super important that we have our vehicles be safe and in working order.

And I really appreciate the fiduciary responsibility around using capital dollars where we can and making the modifications to this list.

It's also a risk management issue in a really big way.

Seeing no further questions comments concerns roll call please.

Director Burke aye Director DeWolf aye Director Geary aye Director Mack aye Director Patu aye Director Pinkham aye Director Harris aye.

This motion is passed unanimously.

Number five BEX IV approval of budget transfer and award construction contract P 5 1 2 7 bid B 0 3 9 7 3. to Slate Construction Inc. for the Sandpoint and Laurelhurst seismic improvement project.

This came before Ops May 16 for.

Motion please.

I move that the school board 1 approve the transfer in the amount of five hundred ninety five thousand three hundred seventy six dollars from the BEX IV program contingency to the Sand Point and Laurelhurst seismic improvement project budget and to authorize the superintendent to execute construction contract P 5 1 2 7 for the project with State Construction Incorporated in the amount of one million five hundred seventy seven thousand four hundred eighty dollars.

including alternate number one plus Washington State sales tax with any minor additions deletions and modifications deemed necessary by the superintendent and to take any necessary actions to implement the contract.

Immediate action is in the best interest of the district.

Take it away.

Excuse me Mr. Second.

Second.

Take it away.

C O O.

So these are two seismic retrofit projects like we've done many many times bracing construction of sheer walls that help with lateral movement of buildings and reconstructing certain finishes and walls to make these two schools more prepared for an earthquake.

We're asking for introduction and action because we had some delays in the bid process and we'd like to get this project started two weeks earlier to give the contractors appropriate window during the summer.

Questions comments concerns.

If you're against earthquake protection you're in the wrong place.

Seeing none roll call please.

Director Burke.

Director Mack aye Director Patu aye Director Pinkham aye Director Harris aye.

This motion is passed unanimously.

OK we're in introduction items D and we have 28 of them.

I would like to speak with acting chief counsel please.

Is it necessary.

under the statutes for us to read every one of these intro items or can we do like the legislature does read the title read which committee it came through read the first word and the last word and move on to discussion.

You know our objective is to make sure that what we're doing here is easily understood by the public.

So so long as we're doing it in a way that the public can follow and understand I think in correlation with the agenda being posted we would be OK.

OK unless someone strongly objects to this that's what I'm going to do.

And then I'm going to go through a number of these items in batches because the same staff person will be addressing them and we can ask our questions since we're not voting on this in batches.

But when you ask those questions given the number of the intro item that you're asking about please so we create a clear record.

And one of the things I am proud of this evening is that we have created a very clear record and and props to everybody for that.

Number one approval of the 2019 20 student rights and responsibilities this came before C&I May 21 for approval.

Thank you.

Approval of this item.

Board action report number two BTA IV approval of license and subscription fees for power school maintenance and support for 36 months for one million ninety six thousand four hundred twenty nine dollars and 15 cents came before C&I 21 4.

Approval.

Approval.

Any necessary actions to implement the agreement.

Number three.

for approval of student computer refresh to support teaching and learning and equitable access for each student district wide.

Came before C&I May 21 for.

Approval.

Approval.

Implement the purchase orders.

Number four approval for contract amendment with school data solutions for school based implementation of MTSS student data portal in perens Request for proposal 0 9 6 1 5 C&I May 21 for.

Approval.

Approval.

Implement the contract amendment.

OK so we've got 1 through 4 on the dais here.

We've got folks ready to respond to your questions comments questions concerns please.

You don't get out of here that easy kids.

Sorry.

OK.

We can do business.

Is this working.

Folks if you have questions comments concerns now's the time to ask them and number your agenda item.

Director Geary please.

I wanted to thank so these came through committee and we had discussion there's power school and school data solutions were both up and.

One of the things that we ask that I see has happened is underneath the purpose is including more description so that people who read it can distinguish the different functionalities because I know we get a lot of software fatigue in terms of what does what what talks to what.

So I appreciate that the BAR was amended to be a little more clear about that.

The other thing is that one of these and Mr. Cole I'll let you.

One is for a three year period or even yes and one is for a one year period and we had a lot of discussion about why would we look for a three year for one and a one year for the other.

And it being I'll let you explain it.

You did such a good job.

We're talking about items number two and four and four.

Thank you.

OK.

Power school.

We've been using it since 2012 and we decided we want to make a long term commitment to power school and in doing so we also garnered a savings of twenty five thousand dollars plus not having our annual 3 percent increase.

for school data solutions, homeroom solution.

Since it's still only in its third year, we're taking it as a year by year basis and we're going to be evaluating that annually.

Other comments questions concerns items 1 through 4. I had one question one response to Director Pinkham rightly so he wanted me to double check the numbers on the power school proposal because it was item number two item number two.

It was lower than our actual enrollment and I checked with the company since we're doing a renewal.

We kept it at the number and we are within the allowable number of students.

So the number is right and the price is right.

Director Pinkham and then Director Mack.

Yeah my question is on number one students rights and responsibilities had brought up one issue about cultural competency and cultural competency and cultural responsiveness and we were asking to add those footnotes and doesn't look like has been updated at least what I can see online.

What you can see online online correct is not because that had gotten sent.

I have updated it since then with the correct RCW's and the WAC numbers as well.

And I can resubmit that.

And will that be called out when it comes in for action.

I can do that.

Thank you.

Director Mack.

One question on the student rights and responsibilities.

Are there substantial changes to this from last year.

There are substantial changes, but driven by legislation.

Legislation was passed in 2016, and we received rulemaking from OSPI at the end of last summer.

And so we spent this year updating everything.

We have been, though, implementing quite a few things, because we knew what was coming from 2016 forward.

So a lot of the practices aren't changing.

We just clarified a lot of the language for families.

Thank you.

I have another.

Are we on.

Go ahead.

Is number three also on our.

It is.

OK.

This is actually a big ticket item and I think that there was a poster boards and things brought to share with us tonight to explain this portion of the plan for purchasing computers.

This is the this is the one to one laptop at high school correct.

Yes.

And it's actually K through 12 plan.

OK.

I would love to have more of a presentation around this plan.

Take it away.

All right.

Acknowledgement.

At the lateness of the hour and director Patu.

I just want clarification.

Did you say this is for K through 12.

K through 12, yes.

So is there a difference in terms of when it's implemented according to grade level or is it the same level as when you implement it?

The rollout will be next year for all grade levels starting with high school right in the fall.

And then it goes down to elementary?

Yes.

Go ahead.

How long will that be before I mean you're starting from high school.

So how long is it going to take before it actually gets to the elementary level.

We'll get it all done next school year.

You know as soon as possible.

All in one year.

Oh yes.

OK.

Yeah because most of it is a matter of ordering and delivering.

Thank you.

You're welcome.

And your your attachments in lieu of a presentation because we don't want Could I have the remote.

So in your in your attachments for this bar one thing I remember in December of 2017 one thing director director Mack that you asked for was a full inventory and we provided this this inventory which shows the inequity across all of our all of our schools and then also in your in your attachment is this school by school rollout so you can see the amount of money for each school.

And this is really an equity issue because when you look at that map which I think I've got.

I've got right behind me.

You can see if you can barely you can barely see but if you look at your attachments.

You can't see through you want to put it in front of the podium please.

Thank you.

So this this map shows where we currently are with our.

rollout so as I've come before you with our new schools opening new schools have gotten our computer standard.

So they're actually meeting standard and then some of the other schools based on other income that they've gotten over the years are closer to standard.

But this plan what it calls for is having all of our schools meet the standard because right now we have schools that are way way out of standard.

So it's an equity issue with the high schools.

We're taking an equity lens and director sorry I'm a little tired.

Director Patu we're actually going to be doing accelerated rollout at Rainier Beach at Franklin at Seattle World School and Chief Sealth

international school international school.

Yes.

So that's that's our equity lens for that.

I went over the policy.

I just wanted to make sure that you knew we're really making sure that the value of the teacher is known.

This is not just a computer rollout without a plan.

Remember we did the principles of digital learning.

I remember Director Burke you talked to me again in December 2017 that you wanted a theory of action and you wanted to research.

So we've really done that.

We've done a lot of research.

We developed the principles of digital learning as I you might remember I mentioned the Washington State Ed Tech standards in a previous board.

Board item.

Two hours ago.

Yeah.

So basically here's the plan again really quickly.

K through 8 we just get all the schools at the standard.

which is a cart per classroom.

The number of computers in the cart are based on this class size.

So Director Burke at K2 it's just 12 devices in the class in a cart.

Definitely not doing a one to one program.

Again I want to emphasize the value of the teacher.

We're going to make sure that they have professional development and that they understand how to use the technology correctly.

Is a professional development for included in this 12 million dollars.

Where are you getting that money.

The professional development is built into other money.

So what does that mean please.

There's other funds that we're doing to train our teachers.

We have existing funds we're rolling out something new next year called our digital excuse me our our E.T.

I may have mentioned this to you before education technologist.

Every school will have one to two people at their school that has paid a stipend to be the point of contact.

And then we have our already decided our instructional technologists.

We have eight of those which will be doing focused professional development.

Can you beef up where that PD is coming from because I think that you heard in the last three hours the PD is an issue of great concern to us as well as making promises that our wallets can't keep.

Definitely and when we were doing our engagement professional development was one of the key things especially at one of our at our most needy schools.

OK.

Any questions comments concerns.

And then let's move on.

Director Burke.

Starting with the the E.T.

whatever the the I forget what.

Education technology education technology thought E.T.

was kind of clever.

Right.

I won't I won't take the bait.

OK.

Is is there can there be some intersectionality in working with librarians on that.

I think we've heard a lot from librarians as a place where that's a growing area of interest in that group.

So I just wanted to put that out publicly and then I also want to share that you know Well the student to device ratios.

Is that a board approved thing and via what mechanism.

It will be if you pass this bar.

We're.

We're trying not to talk about ratios.

We do have our education specifications and for the last three years I've come to the board with that exact education specification and we've opened several I believe over half a dozen new schools that follow that specification.

And we're really not trying to think of ratios Director Burke but we're trying to think of what's standard for a classroom.

So a classroom might have a projector a classroom might have and a document camera and a classroom will have devices for the students.

So think of it think of it as how we outfit a standard classroom.

We've been doing all of our schools.

If you if you look at your attachment you can see — I'm trying to be quick I know.

It's 11 10. Just what I'm hearing from that is that right now the place where that lives in board documents is the ed specs.

Yes for both elementary middle school and high school.

OK.

And then my request is you know I had shared at C&I you know I actually did not favor moving this forward because I I'm worried about the ratios in in the younger grades.

And in all of our conversations and in all the stuff around the standards we talk around we talk about student benefit.

We talk about equity.

I have not yet heard from us as a district a discussion around risk a discussion around you know we talk about effective use.

But I think having a balanced conversation around what is risk and risks of student and student development and relationship development is something I would like for us to be able to have a richer conversation around.

Director Mack.

And I think that I would agree with that because the while the 2022 that you referenced earlier exists it only says yay technology.

It doesn't it doesn't put some balance around some of this intentionality that I think we need to wrestle with and have conversations around.

One of the things that I noticed that happens in the classroom when I volunteer is that.

Students will be broken up into groups and some of them will be sent to the laptops and they'll be told to just you know go to the math software program and they spend all this time logging in and wasting instructional time and then going and playing on games and so forth.

And so there's there's all these different questions about how to how to effectively use technology because it's important but.

There's a lot of questions left.

So I just I guess I want to underscore the request for that policy I don't know what the policy is but I think that that's something we need to get working on.

Is it the overriding principles that we've been talking about.

There's the policy.

So I want excuse me I want to remind the board.

Director Burke you asked me to do this two years ago.

OK.

Since you asked me for a theory of action and since you asked me for what's the what's the pedagogy you know Now now the word risk.

But since that time we have developed the principles of digital learning.

The state has developed and adopted the standards and we've been moving forward with training our teachers.

In December of 2017 I met with the board for what we called then phase one of this.

And you you asked me to have a plan To have a theory of action I've done that.

Director Mack you asked me to have an inventory.

I've done that.

Director Harris you asked me to have transparency.

I've started a ITAC committee.

We've done all this work and it's now time to go forward.

This map shows the inequities that we have.

We've opened up all of our new schools meeting the standard.

We have schools.

There's a bunch of schools here that are getting zero computers because they had have gotten them.

But we have other schools especially some of our most needy students have not gotten computers at that same meeting in December of.

2017 Director Patu you asked me we only rolled out 80 carts at that at that meeting 80 to do pilots to test out the theory of action.

We rolled out 50 carts for blended learning to learn from that.

We rolled out 30 carts yes for amplify to learn from that.

We've been learning for two years.

OK.

There's a certain sense of urgency Yes, we need a theory of action.

We've got one.

But it's a constant learning thing.

And I'll just end with trusting the teachers.

Yes, you're going to have teachers that maybe have problems with technology.

We're going to train them.

Okay?

Just like in the old days when I taught, People would pass out dittos and have a student do a word search.

That wasn't good instruction but we worked with those teachers so they knew how to use the materials correctly.

So we're going to do the same thing.

Your point is made quickly please Director Mack.

My my point is yes I there's.

The BAR isn't under we're not voting tonight but it's not under threat because of that.

I'm just saying that that's something that we still need to do as a board and I just want to get on it.

The question specifically about the one to one laptops in high school.

Can you explain how that's getting rolled out and are they going to be directly.

It.

What's the word given to students to take home.

Assigned.

Thank you.

Directly assigned which to me actually makes some sense because then they don't have all that rigmarole of logging in and they actually.

That's.

But so can you talk a little bit about that plan.

Sure I'd love to.

So.

Quickly.

Yes.

So we've broken it down.

We've got what we're calling direct the freshman 10. So the freshman 10 is going to be rolled out to ninth graders only at the 15th.

at those at those 10 high schools.

OK we're just going to do ninth grade to start with.

So it's going to be a rollout over four years.

We're going to assign it to the student.

The student keeps that laptop for four years it's assigned to them.

Studies have shown that they take great care of them if it's assigned to them.

with the front four, we're calling them.

So that is our most needy schools that I talked about, including Rainier Beach.

We're gonna do all four grade levels in one year with them.

So our project management team has been working individually with each one of those schools, and we're gonna customize that rollout for success with that school.

So we're working with the principals to make sure it's successful.

And I and I want to also emphasize that this is not a one to one program just with devices.

OK.

I was even staying away for like a year I was saying it's not a one to one program.

It's computers assigned to each student.

And then I forget who told me but they said just call it what it is.

But this is not a one to one program that's just devices director Burke.

It's going to be tied into curriculum.

We're upping the professional development in our ninth grade.

we're it's going to be tied to e l a so ninth graders are using it for english they're getting ready ninth grade history and ninth grade algebra.

I've talked to all the specialists with that they're going to be upping the PD in that.

So it's not just a device.

And then at our our four we're actually going to start with seniors at those most needy schools.

We're going to pass out laptops right away to the seniors are going to get the first ones.

So they're going to start applying for colleges using Naviance using what's what's necessary that maybe some of our other students have computers at home.

And I want to also mention and I mentioned this to the committee is we're going to have I'm on a roll.

We're going to have.

I'm going to cut you off in a moment.

We're going to have hot spots to make sure that those families that don't have Internet because we found out there are thousands of families.

We did a survey with the city of Seattle.

There's thousands of families that not only don't have computers they don't have Internet at home.

So I think we get that.

OK.

And I and I want to say to you unlike your predecessor I hugely appreciate your transparency.

I hugely appreciate your making yourself available so that we can back and forth and brainstorm and and you inherited some broken trust and you've repaired it and I really appreciate that.

Director DeWolf were you looking for something.

Okay.

Moving on.

Number five and number six are going to be batched.

Review and approve of career and technical education 2019 in your report for policy number 21 70 came before C&I May 21 for.

Approval.

Approval and as attached this board action report number 6 approve purchase of technology to support the career and technical education CTE program came before C&I May 21 for.

Approval.

Approval necessary by the superintendent CAO DeBacker.

Thank you President Harris and board of directors.

The two items that you have in front of you are both around career and technical technical education.

The first one is the annual report.

So like many annual reports that you have seen It looks back at what we've accomplished and then it also looks forward at what we want to do.

What we're excited about with this annual report is that what we see in all of the other connections of other things around career and tech ed.

For example.

In the recently passed levy in FEPP we have the promise program so that comes into it.

When we see what's happened in the recently passed state budget with the governor's career connect Washington initiative that connects to what we're doing.

When we see what happened with House Bill 15 99 with having a career in tech ed pathway as a as an option to high school graduation that connects when we look at our own strategic plan.

When you look at the fifth goal underneath the first priority it's all about having a different pathway.

So what we're excited about is that it seems like current tech ed not only in Seattle Public Schools but all in our region has really been elevated and we're at the front end of that.

So we're excited about what we have in front of us since bringing this to C&I we have added a page about the CTE pathways because there was a question as to in the different schools what were the exact pathways that were available.

So we have put that in and we have also added some language as to what the career connected coordinators actually do in the schools.

So that's the first one.

The second one is for purchase of technology in our career and tech ed programs.

Most of them or many of them have a technology base to them and we simply can't teach those pathways without the technology.

So you'll see on there it's really replacement of equipment in certain areas.

With that questions comments concerns.

Director Pinkham Director Burke.

Thank you.

On the dual credit for the CTE do students as they try to get the dual credit through Seattle Colleges do they still have to take like math and English placement before they can enroll or is that way for CTE courses.

I am unsure of that.

I will have to get back with you on that.

I'm going to leave it at that.

Thank you.

Director Burke.

I just I want to appreciate all the work around this both the CTE plan and the technology element.

One of the things that came up in committee conversation because when this BAR had come around before was a request to highlight things that were non non-computer hardware purchases just to.

recognize for the board and the public that this is not just about buying laptops.

And I believe that the information that's included.

Correct me if I'm wrong here.

There's essentially nominally half a million dollars of non laptop items that are referenced here just sort of for people's understanding.

So seven hundred fifty thousand in computer components and another half a million in.

consumables hospital bed essentially all of the different types of hardware and cool stuff that supports CTE.

Yes we did add that and you're correct.

So thank you.

And thank goodness Caleb Perkins is watching from home at this hour and he has answered your question Director Pinkham.

Dual credit.

Yeah.

Hi Caleb.

Dual credit.

No they don't have to take placement tests for CTE courses.

Thank you Dr. Perkins.

Oh he's just sucking up to us now.

OK.

Number seven head start 2019 20 grant application for preschool came before A&F May 24.

This one and how many numbers are we doing.

We're just doing this one.

OK for approval.

Number seven.

I'm through 16. I just want to say that.

OK.

Approval fiscal year 2019 20. Go ahead please.

This is the same Head Start grant that we've seen for multiple years.

We're in a new we're in the second year of a new five year grant.

It's just over five million dollars.

Director Geary.

Director Pinkham.

Director Geary.

So you know I'm the Head Start liaison.

That's that was my confusion.

This is there's some really big changes happening in Head Start that I want you all to be aware of.

One Jean Guzy is retiring and we're going to be putting all of our preschool programs to be headed by one person.

Now that seems like a pretty practical decision and I don't have a problem with that but we're also getting rid of the financial analyst on the head start side.

So my concern being that the person left in between the financial analyst and Gene Guzzi is going to absorb two jobs on top of her own or portions of each of those jobs on top of her own.

And so I just want us to be very mindful of changes to job descriptions and value people appropriately and not just assume that with all these changes that that person in the middle is going to absorb and absorb and absorb with her expertise and her history in the program.

So.

I just raise that as an issue for our district to keep in mind.

15.

Approval of contracts for sign language interpreter vendors requests for RFQ 1 1 6 4 1 A&F May 24.

Approval.

Approval deemed necessary by the superintendent.

Number nine approval of contracts for specially designed instruction.

Tutoring services and other compensatory education services RFQ 0 2 7 5 8 that will exceed two hundred fifty thousand dollars A&F.

May 20. Thank you.

Approval.

Implement these contracts 10 contract approval no yawning for Contract approval for early support for infant and toddlers birth to three intervention service providers A&F May 24. Consideration approval to implement the contracts.

Number 11 University of Washington experimental education unit the EEU interagency agreement to provide educational services to special ed students ages 3 through 6 A&F May 24. Approval approval.

Totaling one million four hundred eighty three thousand four hundred and sixty three dollars.

Number 12 New England Center for Children contract A&F May 24.

This one and all the way through 15. Approval.

Perfect.

Thank you.

Approval implement the contract 13 approval of contracts for therapeutic day treatment service providers RFQ 0 7 6 9 5. Approval.

Implement.

These contracts 14 approval of agreement with Seattle Children's Medical Center I believe it should say for hospital based educational services approval implement the agreements.

Number 15 private school schools plural proportional share services RFQ 0 3 9 6 9 provider Spring Academy.

Approval.

Implement the contracts.

Take it away.

Questions comments concerns from 8 to 15.

Director Patu you're up.

Yes this is the requirement for students who are served in private schools.

We have to allocate part of our federal IDEA allocation to provide services to them.

This is one that we do each and every year.

Do we have to do that for charter schools?

Charter schools are not not they're not private schools in that way.

They're considered a they're not considered a private school in that way.

They're providing their own IDEA services directly and they receive a direct allocation.

Sure they do.

Okay.

Director DeWolf and Director Burke.

My question is on number eight and maybe this would be something we knew off the top of our head here but I'm curious about particularly our students who are using interpreters and if those sign language interpreter vendors are reflective of the students that they're serving.

I don't know how to I don't guess I'm trying to ask but.

Often we talk about making sure that the folks that are in front of our kids reflect.

Is it a diverse workforce.

Yes.

I mean how do we.

It's actually difficult to hire and contract for a workforce.

I think it's whoever we can get workforce.

It's we take.

Yeah we beg.

Beg ugly.

Director Burke.

I recall from days past on on C&I that occasionally there were sometimes there would be some contention around some of these services.

Given our current kind of community feedback.

Is there any points of contention dissatisfaction heightened awareness that we should think of as a board.

Would work at us if there was.

We brought that up at committee and we were told by Ms. Mills that there wasn't any concern because it was it was when the law around restraint and isolation went into effect.

And so I asked if we'd received any complaints about that from these providers and I was told no.

And it's a fairly vociferous appropriately so community if they do have issues you would know.

OK we're at 16 McGilvra parent excuse me.

Go ahead and flag it.

That's perfect.

Director Mack.

What number.

Number 10. And I was trying to remember why we put it up for consideration instead of approval.

You had questions about the projection for the number of students but birth to birth to two is really just a flow through through us.

We're not really going to be in that business.

This is the last year that we're even throwing flowing the money through the district.

Right.

And I think the other question is that my note here was that it question mark King County agreement for pass through is the contract because we were not expecting to be extending this is the contract needing to be extended as well or the agreement needing to be extended because it was supposed to have ended last year.

So I'm wondering I my question was just administratively.

Can you confirm for me that we have the appropriate agreements still in place or we extended or whatever because that is a pass through of funds from the county.

And Trish Campbell the director and special ed can answer it now or we can wait and do it at.

Are you asking like specifically around like Boyer and the groups.

She wants to know if we have another contract with the county that administers these.

I was under the understanding that there was or used to be and maybe I'm wrong here but I thought there was a board approved agreement between the county and us that.

would come through here previously and not just the approval of the funds here.

So I'm wondering about that and whether or not that's expired if that's still in place or.

We'll get back to you.

Are you talking about the King County levy.

program where.

OK.

Just check.

No this is the birth.

Like this is the.

OK.

Friday memo.

Paragraph perhaps.

Yeah.

Thank you.

OK.

Now we're at 16. McGilvra parent teacher association PTA.

Grant to fund multi tiered systems of support for 2019 20 school year A&F May 24. Approval.

Approval 2019 20 school year.

This is a PTA grant.

They have been giving PTA grants to the school for a number of years for staffing.

This year it exceeds the two hundred fifty thousand dollars.

So we're bringing it to the board for acceptance if that's what the board would choose to do.

It is used for academic interventions elementary counselor and part of the office support staff.

Director DeWolf.

Thanks President Harris.

I'm curious particularly from the committee how you got to the point where it was came forward for approval.

I know we had a conversation about this at our executive committee with SEA folks just about one of the difficult parts of this work in which parent organizations are paying for staff.

We didn't necessarily come to any conclusion at that exec committee meeting but we did just kind of circle around the conversation that that's a place where I think there's just not clarity.

It's yeah.

So I'm just curious how we got to approval.

OK.

I would remind us this is 11. 35 and we've been trying to have this conversation for at least 15 years in this district.

OK.

So and.

But you've got time.

Because I was there.

So it came for approval.

Maria Bruder came principal Bruder and this is something that they have been doing.

They've never been told that there's a policy that prevents them from doing it.

That is work that we need to do.

I believe so yes.

Or we can turn it down or we can turn it down.

But that would be a shock to them.

McGilvray is a small school.

They do have students in need.

They're using their hard earned.

PTA or hard donated PTA money to actually address some of the needs within the school.

Which is nice.

So yeah they're doing the work.

with the money and that's why it came to approval because we haven't come up with a clear statement on what's going to be approved and what's not going to be approved.

They're also a school that ends up with a wait list so they don't actually get to and kids are turned away.

They actively market to get more kids in so that they'll have a higher headcount.

But those kids are turned away so that they don't actually get to have that income into their school to support the people necessary to do the work.

So those are all the considerations that were discussed.

Director Burke then Director Mack.

Just confirming the staffing levels that are in this bar are those consistent with what they've done in prior years.

Yes.

Thank you.

Director Mack.

I would just add on to that that the the BAR and the information when they brought it forward is very clear that that these these additional staff or intervention and focus on MTSS and serving the students in need in the in the school and they're not getting funding from other sources.

So we have other schools and we had this other long conversation and it's useful to look at the big sheet that came where you can see that you know we have other levy funds that go into other schools that do that same kind of work or we're filling the gaps in other schools through other ways.

And this is not like one parent supporting just their student.

It is an organization supporting the entire school and focusing it on MTSS.

And I think that that approach is aligned with our strategic plan.

Director DeWolf Director Pinkham.

And I don't disagree with any of that.

I just I know we all that is true and I know it behooves us to be really thoughtful about this really difficult subject and so.

Director Pinkham.

And one of the public comments we're concerned about the amount of money for like one FT.

Does this include benefits as well.

So I just want to make sure that's part of the right.

This isn't just a total take home salary also includes benefits that go with it.

Is that true.

Correct.

OK.

Pushback from the board in the past.

was I believe directly responsible for John Stanford International School and McDonald for not accepting upwards of 500 as much as seven hundred and fifty thousand.

Those two principals got together and said you know we need to change our model.

Now different schools immersion programs etc.

But I'm having a really difficult time balancing our budget.

on the backs of PTSA's and telling places like Concord and Rocks Hill and Rainier Beach and other places.

And if we can continue to perpetuate these habits I I I wonder now the fact that we haven't pushed back or explained to the McGilvra principal and or their PTA that that there may be significant issues with that.

is distressing to me because I don't want to blindside anybody, but I also don't want to keep perpetuating the inequity throughout the district.

Director Geary.

I completely agree with you and I do like the PTSA's new resolution around PTA's not giving to individual staff but giving to the nonprofits that could serve the kids who are in greatest need.

And that would be potentially something that could be expanded.

That's a new resolution that can be put out throughout the district.

So that PTAs can start thinking of different ways that they can get the people in to support their kids whose job it is to do that support work without actually hiring individuals.

But as you said I think that that's we need to set up the structures that we can redirect people to so that we can continue to invite people to support our kids.

in any way they want to because people want to and we have they're willing to actually be taxed in order to do this work and our state has told them no.

And so if they're willing to support our kids financially then we need to figure out better means to do that.

But we're — it's a — Could not agree with you.

Work in progress.

But it's it is urgent.

So let's keep it going.

Over three point nine million dollars of PTSA funds that we take in as a district.

Probably something close to four million.

I'd have to check on the exact number.

I don't know it off the top of my head.

I thought it was three point nine of a year or so ago.

Okay.

Thank you.

OK 17 and 18 are batched together 17 recommendation to renew the fluid milk products miscellaneous dairy products and juice products bid B 0 2 8 4 5 came before Ops May 16th for approval approval.

Two years of the contract number 18 recommendations to renew fresh produce bid B 0 2 8 4 4 Ops May 16th for approval.

I gotta say it, Duck Delivery of Washington.

I just, I had to add that in, it's just such a great name.

Two years of the contract, take it away COO Podesta, please.

These exercise our options for the second two years of our dairy, juice, and produce contracts.

They are our standard contracts as part of our USDA menu, and they've been serving us well in the first year, and so we would recommend just renewing this and be done with it.

Director Mack quickly Director DeWolf quickly.

And the new schools were added to the list.

Yes I mean and there'll be other additions.

That's administratively maintained.

Director DeWolf Director Burke.

Is there any funding that is tied to us having to have milk in our schools.

It is a USDA requirement.

Yes.

So we would lose funding if we didn't accept milk.

Yes.

Well.

And your concern is Vegas.

I don't I am not a fan of the milk lobby and I have a frustration that they are continuing to put milk in our schools.

Yes I was vegan I'm not anymore.

I do appreciate cheese but I don't think we need to be.

I just personally do not think we need to be putting this much milk into our schools and if it has a cost and dollars that come with it I will not die on this hill but I want it to be known.

I do not approve of being forced to have milk in our schools.

Thank you.

Director Burke.

A voluntary question.

Can we get chocolate milk in the board office because then I'd feel like a young kid again.

Moving on.

I'll leave that to the board.

City of Seattle project service contract office of superintendent of public instruction United States Department of Agriculture OSPI slash USDA summer food service program ops May 16th for.

Take any necessary actions to implement the contract.

This is a contract with the city of Seattle as a fiscal agent for this federal summer nutrition program.

They contract with our nutrition services program to produce the food and make sack lunches that are distributed in schools community centers parks around the city.

Seeing no questions comments concerns we are batching 20 through 25. Here we go.

BTA and BEX resolution number 2018 19 dash 18 signatures of authorized district personnel for state aid programs.

Ops May 16. OK.

Approval.

Which one is it.

OK.

Thank you.

Approval.

WAC 3 9 2 dash 3 4 4 dash 1 2 0 number 21 BTA IV approval of two actions related to the Webster school modernization and addition project project approval.

K 5 0 7 3 with BN builders for an amount not to exceed twenty six million two hundred forty thousand five hundred seven dollars.

22 BEX IV Daniel Bagley.

Elementary school modernization and additions approval of G.C.

slash C.M.

guaranteed maximum price total contract cost approval approved by the board previously approved by the board.

Number 23 BEX V award contract K 5 1 1 0 bid B 0 2 9 6 4 to Shukart Corporation for the Cascade parent partnership program.

at North Queen Anne School roof replacement project ops May 16th for.

Approval.

Implement the contract number 24 BEX 5 award construction contract K 5 1 0 9 to Wayne's Roofing Inc. for the Van Asselt Elementary School at the African-American Academy roof replacement project approval.

Actions to implement the contract 25 and last.

BTA III award construction contract K 5 1 1 1 to Wayne's Roofing Inc. for the Olympic View Elementary School select roof repair and replacement project approval.

Implement the contract.

OK take your best shot folks.

And here's a time check.

It is eleven forty five.

And please know that if you have questions online it is your responsibility as a board member to seek out those answers.

And if you suck up time in the action items we're going to get you.

Director Geary.

I'm looking at 23 and 24 the two roofing and in the past on these big ticket items I've asked that there be some information about the last time that expense was made.

So all I could find — It's a very consistent request.

Yeah.

And so on the North Queen Anne school the only date other date I say is 1914. I'm assuming that there has been a roof replacement since then.

And then more interestingly and it indicates that the the Van Asselt elementary school was redone in 2001. And so we're spending $5,500,000 for a new roof on a building?

On a new building.

On a new building.

On a relatively new building.

There was a design and construction flaw.

This is kind of the perfect storm that did the metal decking, which is kind of the middle layer of a roof.

is corroded in many, many parts on this roof.

There was a design flaw that did not allow moisture to escape the roof system and the metal decking is corroded.

We found this out the hard way when a maintenance worker stepped through the roof last summer.

How much did that cost us?

I think everybody was fine.

Good.

But then we inspected the roof and saw the level of interior damage.

And then to complicate things, the building, the internal building systems, the HVAC and the lighting are attached to the metal decking that's inside the roof.

So we have to dismantle the interior of the building to replace the metal decking which is worn out.

And completely rusted so this We have new building codes.

We have envelope Consultants now we have taken steps.

So this kind of thing would not happen in a new building But this is definitely replacing a mistake Any recourse I think we're well beyond the warranty period on this roof but I will double check by the time we come back to action if we have any recourse but Sure.

Yes.

No.

No I understand.

I'll check to see I may have some records.

And Fred you're walking into it.

But this is a standing request and and it's frustrating to have to beg for it.

Sure.

No I can appreciate that.

I actually I have some of that information my notes.

I'm not going to prolong this any longer.

We will adjust the bar but those are the same questions I ask.

So.

Other questions comments concerns.

Director Pinkham.

Just on the Webster contract.

What's this.

What number is this.

Thank you.

Thank you.

Increase costs now from twenty three point nine million to twenty six point two.

I think when we had a better understanding of the cost of doing work in a historical building and a landmark building, it's always complicated to estimate those costs.

We've also, this project has lagged a little bit and we've had bid escalations in the interim, but between those two are the reasons we've increased the cost.

Yeah so it was brought up in public comment about the original guaranteed maximum price was 18.1 now it's increased by another 8 million dollars.

In the original authorization you know came kind of from a broad based estimate across the whole levy and was appropriate at that time but.

again with our landmark buildings that are modernized understanding the true costs until a lot of work is done inside the building is hard to do because we don't finalize all our methods and we don't some of our older buildings don't have great as built drawings we don't have great records to know what it is that is behind that plaster.

Do we still get to claim on time and on budget this way.

I think at the program level we do.

OK.

I mean we are we're using contingency funds we're using funds that we saved elsewhere.

So I think our levies our capital programs are built with a rolling contingency assuming some things are going to come in higher some things are going to get lower and our job is to make it all come out in the end.

Thank you.

Director Geary and Director Burke.

I do want to note that the Olympic View Elementary has the history on the roof in it so you don't need necessarily to read that one.

Thanks.

Thank you.

I'll use that as a model.

Director Burke.

Also to item 21 around Webster as I'm just reading through the background and it looks like the original guaranteed maximum price was set by the district and then a contractor was engaged B&B and builders and that was the first incremental change.

And then this is the second one is that.

That's correct.

That's correct.

OK so the BN builders did not set the 18 million once they came in and did their evaluation.

I think that was our engineers estimate early on again done kind of at a program level across many projects.

I just want to want to make sure that the record shows that this is not actually.

two price escalations under a single contractor.

It's one under our estimation and one under the contractor additional scope change.

Thanks.

Any other questions comments concern seeing none.

1155 we are adjourned.

Thank you folks.

you